Job Description

In-Country Fund Associate Malaysia
We are searching for an experienced In-Country Fund Associate Malaysia at our Malaysia facility.
Palladium is recruiting for a grants and programme support professional to work on the UK PACT (Partnering for Accelerated Climate Transitions) programme. UK PACT is a UK Government programme funded through International Climate Finance (ICF) that has been running since 2018 and currently operates in over ten countries.
The programme's overall objective is to alleviate poverty, working primarily through reducing greenhouse gas emissions. UK PACT is a flexible technical assistance (TA) programme that is designed to support ODA eligible countries to increase their future climate ambitions, reduce their emissions, and accelerate just transitions to clean growth. A key feature of UK PACT is that it aims to respond explicitly to partner government demand for capacity building interventions, and that it shares UK expertise (for example in areas such as climate legislation, green finance, and smart energy).
Primary responsibilities :
The Malaysia Fund Associate will be a key in-country member of the Palladium UK PACT team supporting management of day-to-day activities from project implementation and reporting to stakeholder engagement and context analysis to ensure overall programme success.
Specifically, the Malaysia Fund Associate will:
Strategy Development and Engagement:

• Support on continuous context analysis and assessment of local market capacity to identify the most appropriate avenues for interventions and pathways to climate change impact within each key strategic sector;
• Support further demand scoping for UK PACT-funded projects in-country, including stakeholder mapping and engagement, identification of complementary existing programmes (funded by the UK and other donors) to avoid programme duplication, and horizon scanning.

Stakeholder Relationships:

• Support the UK PACT Malaysia Fund Manager in promoting UK PACT funding opportunities to potential implementing partners, project and programme outputs to intended beneficiaries, and broader UK engagement on low-carbon development where relevant;
• Working closely with the UK PACT Malaysia Fund Manager, contribute to, and where appropriate lead the management of day-to-day interactions with local stakeholders, specifically supporting the relationships with project applicants and grant recipients/implementing partners;
• Maintain an excellent working relationship with local FCDO team at Post to collaboratively design and generate buy-in for the programme activities.

Project Management: Identification, Selection and Design of Interventions

• Support the UK PACT Malaysia Fund Manager and PMU team in coordination of grant funding windows and support market engagement to ensure the right local stakeholders are aware of, and well-placed to apply for, UK PACT funding opportunities;
• Contribute to the project screening and selection process, particularly with regard to assessing deliverability and impact potential on the ground;
• Support the UK PACT Malaysia Fund Manager to oversee timely implementation of projects and regularly ensure the feedback of results, impacts and learning through quarterly reports to FCDO covering overall progress, progress against outputs, main activities and outputs for the next period, budget, spend and forecast, and risks;
• Support the UK PACT Malaysia Fund Manager and PMU team to adhere to any local due diligence required from Implementing Partners and to support initial briefing to potential Implementation Partners;
• Support defence against fraud, corruption and safeguarding risks, conducting spot checks and other processes to ensure FCDO grant funding is spent as intended and that Implementation Partners meet FCDO compliance requirements; and
• Support the UK PACT Malaysia Fund Manager in advising on the potential to extend, scale up or replicate successful projects, and work with successful Implementation Partners to do this with FCDO approval.

Programme Reporting

• Support Implementing Partners on project reporting (technical, financial, results and risk), ensuring reporting meets FCDO requirements, providing a coordination and quality assurance function; and
• Support identification of country and project-specific risk management, working with FCDO in post and in the UK, the Team Leader and PMU team.

Key Competencies and Professional Expertise/Competencies Preferred:

• Programme and grant management skills, with experience supporting the deliver and management of projects, grantees or subcontracts
• Strong reporting skills with proven ability to contribute to client formal reporting and ad-hoc requests
• Good knowledge and/or willingness to learn more about the environmental / low carbon sector in terms of policy landscape, relevant state and non-state actors in relation to climate change, and low-carbon economic development
• Some knowledge and understanding of the local political economy and business operating context in Malaysia, including socio-economic context and development challenges and priorities
• Strong organisational, inter-personal administration and communication skills. Some copywriting and media skills preferred.
• Strong financial management and administration skills, with the ability to review and quality assure the financial reports of projects
• Proficiency in using the Microsoft Office suite - MSWord, MSExcel, MSPowerpoint
• Professional fluency in written and spoken English
• Shows flexibility and ability to adapt to changing circumstances
• Highly collaborative and committed to close working and open communication with colleagues in post and in the UK, and other UK PACT partners
• Commitment to neutrality in all dealings with stakeholders, including political stakeholders, to build trusted relationships and ensure maximum effectiveness of the programme

Reporting
The position will report and be accountable to the UK PACT Malaysia Fund Manager (and in their absence, the Asia Regional Lead).
This assignment will be full-time, based in Kuala Lumpur, Malaysia and remote starting from the 5th January 2026 through to the 31st December 2026. The contract may be extended based on performance and/or the continuation of the UK PACT Business case.
Equity, Diversity & Inclusion
Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding
We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

Skills Required