Job Description

Job Overview:

Provide administrative and documentation support to the department/site office. Support Building Manager and team in daily operations, coordination, records management, and basic procurement/payment tracking to ensure smooth property management activities.

Responsibilities:

Intern - Admin Assistant

Key Responsibilities:

Maintain and update department documentation and filing systems. Handle basic admin tasks: phone calls, emails, letters, memos, and notices. Assist Building Manager in managing complaints, defects, and incident records. Track follow-ups, customer updates, and rectification progress. Support meetings (JMB/MC) including preparation of documents and arrangements. Coordinate with internal teams and external parties (contractors/service providers). Assist in monitoring contracts, renewals, and service agreements. Help process invoices, utility bills, and basic payment records. Support handover documentation, asset lists, and warranty records. Perform ad-hoc administrative tasks as assigned.

Qualifications:

Diploma or Degree in Business Administration, Management, Property Management, or related field. Fresh graduates / interns with strong administrative skills are welcome. Good written and spoken English & Bahasa Malaysia. Basic proficiency in Microsoft Office (Word, Excel, Outlook). Organized, responsible, proactive, and able to work independently or in a team. Good communication and interpersonal skills.
Job Type: Internship
Contract length: 4 months

Pay: RM800.00 per month

Ability to commute/relocate:

Rawang: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: In person