Job Description

Roles and responsibilities / what will the jobholder be expected to achieve?:

HR Advisory

• Provide HR advice to jobholders and Line Managers based on local Terms and Conditions of Service, centrally published guidance, and in consultation with HR Direct
• Conduct an annual review of the Terms and Conditions at Post in consultation with the Staff Advisory Group, the HR Hub and the Post\'s legal adviser
• Keep abreast of any changes to the Malaysian Employment Law
• Ensure completion of exit checklist for leavers
• Sit on various governance committees to provide HR advice and support

Pay and Benefits

• Provide support to the CSM on salary survey analysis, complete HR information returns to the Regional Hub and other stakeholders, as well as management information packs for the Post\'s governance board
• Complete the monthly payroll adjustment report
• Manage the medical insurance contract at Post including annual renewal tendering process, addition and removal of employees and supporting staff with queries

Recruitment and Induction

• Work with HR Hub colleagues and hiring managers at Post, to support recruitment activities including: review of job descriptions, act as interview panel member as required, guide the successful candidate to complete HR and security procedures;
• Continually develop the new starter induction including the induction pack and accompanying process
• Provide supporting documentation for staff eg. letter to support visa applications, opening of bank accounts
• Maintain and update personal files (both hard and electronic) for staff

Learning and Development

• Act as Learning and Development Champion in close co-ordination with post\'s Learning and Development sponsor to strengthen post\'s learning culture
• Support learning and development activities through identification of learning needs, management of the bidding process, advice on personal development plans and logistics support for any training held at Post

Performance Management

• Lead the annual appraisal exercise ensuring correct processes and timelines are followed
• Strengthen post\'s performance and development culture together with Deputy High Commissioner.

Other

• Provide welfare support to country-based staff members
• Lead on other HR projects as necessary

Essential qualifications, skills and experience

• Previous HR experience, excellent interpersonal skills, experience handling sensitive and personal information and issues

Language requirements:

Language: English

Level of language required: Excellent

Desirable qualifications, skills and experience

• Understanding of Malaysian Employment law and local statutory and tax requirements

Required behaviours

Making Effective Decisions, Managing a Quality Service, Communicating and Influencing, Working Together, Developing Self and Others

Application deadline Application deadline - day Application deadline - month Application deadline - year

4 July 2023

Grade

Executive Officer (EO)

Type of Position

Full-time, Permanent

Working hours per week

37.5

Region

Asia Pacific

Country/Territory

Malaysia

Location (City)

Kuala Lumpur

Type of Post

British High Commission

Number of vacancies

1

Salary Currency

MYR

Salary

MYR 6,800

Start Date Start Date - day Start Date - month Start Date - year

21 August 2023

Other benefits and conditions of employment

This is advertised as a full-time, permanent role in Kuala Lumpur.

Learning and development opportunities (and any specific training courses to be completed):

The British High Commission offers a competitive remuneration package, benefits, leave entitlement of 20 days per annum (calculated on pro rata basis) and a range of learning and development opportunities including courses, access to significant on line training materials and on the job learning and development opportunities.

The Foreign, Commonwealth and Development Office is committed to developing its staff, working hard to provide a comprehensive learning and development offer. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities.

The job-holder will be required to take some specific training courses related to their role. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

In addition to formal training, collaboration with a wide range of colleagues will deliver on-the-job learning experiences, including

• Working in a diplomatic mission;
• Understanding how UK international development assistance is managed / implemented;
• Understanding effective programme management (including Monitoring, Reporting, Evaluation, and Learning).

Working patterns:

Normal working hours are 37.5 per week. BHC Kuala Lumpur supports and promotes flexible working as a crucial part of our inclusive offering, and is committed to staff maintaining a healthy work-life balance.

Additional information

Please note that your application must be submitted before 23:55 on the day mentioned in the above field \xe2\x80\x9cApplication deadline\xe2\x80\x9d.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.

Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a \'reserve list\'. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate\xe2\x80\x9d.

Indicated start date is provisional and subject to successful completion of reference and security checks.

Kindly check your application centre or email regularly for any update on the status of your application.

To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

HM Government