Job Description

Main purpose of job:The Global Issues and Bilateral Diplomacy Teams within the British High Commission (BHC) Kuala Lumpur focus on understanding global/domestic issues through the Malaysia prism, seeking to build relationships and influence policy in line with UK objectives through advocacy and targeted programme activity.The jobholder will provide effective programme management and admin support to both the Global Issues and Bilateral Diplomacy Teams, with focus on climate and sustainability, health, education and bilateral security cooperation. There will be some policy and research components as part of the role.Day to day, the main purpose of this job is:

• To develop, implement and effectively manage UK-supported projects in Malaysia, on climate, health, education and bilateral security cooperation e.g cyber security, counter terrorism, modern slavery.
• These projects work towards our goal of achieving a modern partnership between UK and Malaysia, working together in pursuit of share prosperity and security, and supporting Malaysia\'s development. Projects managed will include both UK Overseas Development Assistance (ODA) and non-ODA projects.
• Provide support for climate policy research, analysis and communications.
• Provide support for the administration of short-term projects in the above thematic areas, including finance and reporting tasks - in line with the FCDO Programme Operating Framework, and other corporate policies, rules and guidance.
• The jobholder will work closely with programme/policy leads within the British High Commission (BHC), external implementing partners, and Malaysian stakeholders to ensure effective delivery of projects that have real impact for the UK and Malaysia.

The post will be based at the British High Commission in Malaysia, a vibrant, international organisation, committed to diversity and staff development, and also expected to visit project sites in Malaysian states where necessary.This is an exciting opportunity to play an influential role with exposure to high-profile and strategic British development initiatives in Malaysia, which aims to have a positive impact on accelerating climate and sustainable development, as well as strengthening the relationship between the UK and Malaysia.Roles and responsibilities / what will the jobholder be expected to achieve?Policy Research/Reporting and Project Design

• Build an understanding of UK policy priorities in Malaysia and spot opportunities for project interventions, with focus on climate issues, eg. climate economics, governance, energy transition, green finance, resilience and adaptation, nature and biodiversity.
• To deliver UK priorities and enable ambitious multi-stakeholder Malaysian climate action, aligned to UK\'s International Development Strategy, UK-Malaysia Climate Partnership and UK-ASEAN Dialogue Partnership.
• Work collaboratively with climate programme/policy leads to design projects, in line with the UK FCDO Programme Operating Framework and other legal and audit requirements.
• Support policy research requirements, including information gathering, basic data analysis and data visualisation. Producing usable drafts for policy leads, summarising discussions and keeping records.

Programme ManagementManage and deliver projects with oversight from policy leads in Global Issues and Bilateral Diplomacy Teams (covering climate and social development partnerships eg. health, education and bilateral security cooperation).Project Delivery:

• Organising inward and outward visits, liaising with key London-based stakeholders, putting together programmes, and managing logistics.
• Building and maintaining relationships with key external stakeholders in Malaysia in particular relevant Malaysian ministries/institutions and the NGO/CSO community.
• Work with teams across BHC including the Communications Team to promote UK project work in Malaysia.
• Supporting project leads with wider thematic engagements and representing the BHC; attending relevant conferences, government meetings and workshops.
• Support the implementation in-county of regionally and globally managed projects.

Project Finance and Administration:

• Manage tendering processes and contracts for external project implementers.
• Manage project finances using accounting tools to provide accurate forecasts of spend (with training provided).
• Keep abreast of FCDO programme spend rules and guidance to ensure spending compliance - such that component-level risk registers and results frameworks are in place and value for money is optimised.

Project Monitoring and Evaluation:

• Meet regular project reporting requirements.
• Attend project related activity and events.
• Demonstrate projects are achieving value for money.
• Support bidding processes for future funding.

Missionwide Programme Delivery/Corporate

• The jobholder will work alongside other programme managers in the British High Commission who focus on political/institutional reform and economic partnerships to manage the governance and oversight of programme delivery in line with FCDO best practise.
• The jobholder will be expected to cover outside their portfolio, and to assist / mentor / upskill other staff on programming processes.
• Within this framework the jobholder will have the opportunity to develop their own specialism and policy focus.
• Job holder will also need to take on corporate objectives, support the organisation of team activities and inward/outward visits.

Resources managed (staff and expenditure):
Programme funding is reviewed each year.Essential qualifications, skills and experience

• Graduate with university degree relevant to the job.
• Experience in programme/project management and project financial management and administrative tasks.
• Ability to do independent research on the key thematic areas, with proven capabilities for basic analysis, report writing and presenting data.
• Strong knowledge in IT applications and Microsoft Office, including spreadsheets, graphs, and use of infographics for reporting.
• Evidence of self-motivation, professionalism and the ability to work under minimal supervision.
• Personal drive and ability to work both independently and across different teams.
• Excellent organisational, interpersonal and communication skills. Confidence to express ideas clearly and concisely.
• Evidence of adaptability and ability to prioritise against competing, challenging tasking.
• Flexibility and resilience under pressure.
• Fluent written and spoken English and Bahasa Malaysia.

Language requirements:Language: English, Bahasa MalaysiaLevel of language required: Fluent written and spokenDesirable qualifications, skills and experience

• Prior experience working on issues of climate economics or sustainable development, with knowledge and understanding of development and government policy issues relevant to the job.
• Working experience with international projects/programmes; including stakeholder engagement experience with government, private sector consultants or multilateral organisations.
• Knowledge and basic understanding of politics, economics and foreign affairs (both in Malaysia and internationally).
• Experience of working in an international context.
• Basic understanding of the UK, British Government, particularly the FCDO, and the British High Commission.

Required behavioursChanging and Improving, Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Seeing the Big Picture, Working TogetherApplication deadline15 October 2024GradeExecutive Officer (EO)Type of PositionFull-time, PermanentWorking hours per week36.25RegionAsia PacificCountry/TerritoryMalaysiaLocation (City)Kuala LumpurType of PostBritish High CommissionNumber of vacancies1Salary CurrencyMYRSalaryMYR 6,800Type of SalarymonthlyStart Date25 November 2024Other benefits and conditions of employmentLearning and development opportunities (and any specific training courses to be completed):The British High Commission offers a competitive remuneration package, benefits, leave entitlement of 20 days per annum (calculated on pro rata basis) and a range of learning and development opportunities including courses, access to significant on line training materials and on the job learning and development opportunities.The Foreign, Commonwealth and Development Office is committed to developing its staff, working hard to provide a comprehensive learning and development offer. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities.The job-holder will be required to take some specific training courses related to their role. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.In addition to formal training, collaboration with a wide range of colleagues will deliver on-the-job learning experiences, including

• Working in a diplomatic mission;
• Understanding how UK international development assistance is managed / implemented;
• Understanding effective programme management (including Monitoring, Reporting, Evaluation, and Learning).

Working patterns:Normal working hours are 36.5 per week. BHC Kuala Lumpur supports and promotes flexible working as a crucial part of our inclusive offering, and is committed to staff maintaining a healthy work-life balance.Some evening and weekend work is required on occasions. British High Commission Malaysia Standard Terms and Conditions apply and provide for time outside of working hours to be compensated through Time Off In Lieu.Additional informationPlease note that your application must be submitted before 23:55 on the day mentioned in the above field \xe2\x80\x9cApplication deadline\xe2\x80\x9d.Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a \'reserve list\'. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate\xe2\x80\x9d.Indicated start date is provisional and subject to successful completion of reference and security checks.Kindly check your application centre or email regularly for any update on the status of your application.To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

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