Job Description

Make A Real Difference at PropertyGuru.
Real Aspirations. Real People. Real impact.

PropertyGuru is Southeast Asia\'s leading PropTech company, and the preferred destination for over 41 million property seekers to connect with more than 63,000 agents monthly to find their dream home. PropertyGuru empowers property seekers with more than 3.2 million real estate listings, in-depth insights, and solutions that enable them to make confident property decisions across Singapore, Malaysia, Thailand, Indonesia, and Vietnam.

PropertyGuru.com.sg was launched in Singapore in 2007 and since then PropertyGuru Group has made the property journey a transparent one for property seekers in Southeast Asia. In the last 15 years, PropertyGuru has grown into a high-growth PropTech company with a robust portfolio of leading property marketplaces across its core markets; award-winning mobile apps; mortgage marketplace, PropertyGuru Finance; and a host of enterprise solutions now under PropertyGuru For Business, including a high-quality developer sales enablement platform, FastKey, DataSense, ValueNet, Awards, events and publications across Asia.

Responsibilities:

• General Administration

- Provide assistance and support to the legal team and be a leader, promote and genuinely live and breathe the PropertyGuru values;
- Filing electronic documents;
- Filing entries in compliance registers for Gifts, Conflict of Interest, attendance list of legal training and others;
- Expense reporting on external legal fee expenditure and accruals, tracking payment of invoices, filing and retrieval of documents to support payments and monitoring expenditure against quotations from external providers;
- Seeking quotations from vendors, onboarding selected vendors (eg law firms, company secretary firms, translators, etc);
- Liaising with internal authorised signatories for execution of agreements (eg via Adobe E-Sign or wet inked signatures), providing signed copies to stakeholders;
- Arranging translations of standard terms and conditions, templates and other legal documents; co-ordinating with other departments to ensure updates are hosted to the PG websites or repository of documents;
- Responding to internal requests for standard legal templates and documents * Project management of Legal team\'s initiatives on change management and compliance activities; keeping the lawyers on time, on budget and on track with key deliverables.

• Planning and arranging events, meetings and projects, whether internal or external, domestic or regional ie Legal Team meetings.
• Management of Corporate secretarial work conducted by the Legal team for PropertyGuru:

Assist in company secretarial and compliance matters relating to PropertyGuru and manage company secretarial matters for entities in Asia, including Singapore, India, Malaysia and Thailand: * Co-ordinate directors\' signatories for overseas subsidiary documentation including liaising with overseas offices;

• Liaise with external regional Company Secretaries;

• Manage PropertyGuru\'s subsidiary company registers to ensure up to date and accurate for parent and subsidiary companies;

• Prepare documents for lodgement with Registry of Companies on instruction by Legal Team;

• Assist in administration associated with director appointments, resignations and change in interests;.

• Assist with external reporting- working closely with the company Finance team on a range of issues including:
• Company statutory end of year reporting

Changes in company share structure
Assist with additional secretariat tasks as instructed by the Legal Team * Board and Committee at the PropertyGuru subsidiary level: assist the Legal team in the management of board documentation:

• Assist in the collation and distribution of board and committee papers;

• Follow up with key stakeholders in relation to action items;

• Liaise with key stakeholders regarding board paper delivery and related issues;

• Assist key stakeholders with necessary board and committee information.

• Responding to internal requests for corporate forms and documents for business operational requirements (eg bank account openings).

Requirements:

• Accustomed to working productively in a fast paced and agile environment;
• Accustomed to approaching tricky situations through a solutions-focused lens;

• A minimum of 5 years experience in an Executive Assistant including liaising with C-suite
• Executives and their teams;

• A minimum of 3 years\' experience with corporate secretarial matters; company secretarial qualifications is preferable;

• Experience in providing regional administrative support to teams, located abroad;

• Experience with dealing with highly sensitive information when it comes to Board matters.

PropertyGuru Group is an equal opportunity employer committed to fostering an inclusive, innovative an learning environment with the best employees. Therefore, we provide employment opportunities without regard to gender, identity, race, religion, nationality, age, marital status, disability, or any other protected status, per applicable law. If there is anything we can do to help ensure you have a comfortable and positive interview experience, please let us know.

PropertyGuru