Job Description

Position Title: Engineering Coordinator (Maintenance & Project)

Department:

Engineering / Operations

Section:

Maintenance & Projects

ORGANIZATIONAL RELATIONSHIP:

Reports To:

(e.g., Engineering Manager / Plant Manager)

Direct Report/s: N/

A

Key Stakeholder Relationship:

Local & International Vendors, Internal Departments

Work Schedule:

(e.g., Day shift, M-F)

JOB PURPOSE:

To coordinate all maintenance and project-related activities, ensuring efficient workflow, accurate documentation, and effective communication between internal teams and external vendors.

Key Duties and Responsibilities:

Coordination & Communication + Coordinating with local and international vendors for Maintenance, Improvements, and Projects.
+ Preparing Minutes of Meetings (MoM).
+ Documenting action items and ensuring timely follow-up.
Financial & Procurement Management + Monitoring and processing PRs, POs, and closing GRPOs.
+ Tracking and maintaining the Engineering Financial Monitoring Worksheet.
Data & System Management + Monitoring critical spare parts in LIMBLE (CMMS) and coordinating with the engineering team for physical verification.
Planning Support + Providing support for both Project and Maintenance planning activities.

Qualifications:

Education:

High School Diploma or equivalent. Technical certification or an Associate's degree preferred.

Work Experience:

Previous experience in a coordination or administrative role, preferably within an engineering or maintenance environment.

Training/License/Certification:

Familiarity with CMMS software (LIMBLE or similar), basic project management training.

Technical Competencies:

Knowledge of maintenance processes: Understanding the standard procedures and best practices for managing the upkeep, repair, and operational efficiency of physical assets and equipment. Knowledge of procurement cycles (PR/PO/GRPO): Familiarity with the end-to-end process of purchasing, from generating a Purchase Requisition (PR) and Purchase Order (PO) to performing a Goods Receipt Posting Outgoing (GRPO). Knowledge of financial tracking: The ability to monitor, manage, and report on departmental budgets, expenses, and financial performance related to engineering activities. Knowledge of vendor management: Skills in coordinating, communicating with, evaluating, and maintaining effective relationships with external suppliers and contractors. Proficiency in documentation: The skill required to accurately create, manage, organize, and store essential records, reports, and technical data. Proficiency in minute-taking: The ability to accurately capture key discussion points, decisions made, and assigned action items during meetings. Proficiency in relevant software applications (CMMS, MS Office Suite): Skill in using specific software tools, such as a Computerized Maintenance Management System (CMMS) like LIMBLE and common office productivity software (Word, Excel, Outlook).

Specific Attributes:

Ability to multitask:

The capability to handle or manage multiple tasks and responsibilities simultaneously without significant loss of efficiency or accuracy.

Prioritize tasks efficiently:

The skill to assess and rank tasks based on their urgency, importance, and deadlines, ensuring critical items are addressed first. *

Maintain clear communication channels:

The practice of ensuring that information is conveyed smoothly, accurately, and understood by all stakeholders, utilizing appropriate methods and systems.