Job Description

It\'s never been a more exciting time to join Vistra.At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction.But progress only happens when people come together and take action. And we\'re absolutely committed to building a culture where our people can do just that.We have an exciting opportunity for you to join our team as Manager, Corporate Secretarial Services. Reporting to the Director. this full-time and permanent position is based in Malaysia and offers regional coverage, allowing you to make a significant impact to our Corporate Secretarial Service and its\' growth.Key responsibilities:

• Assist in the coordination and management of projects as directed, including tracking progress and reporting on milestones.
• Support in seeking opportunities for cost savings and efficient resource utilisation i.e. update standard operating procedures of company secretarial processes and automate standard templates, feeding both into training materials.
• Conduct or facilitate training sessions as needed.
• Assist in offering technical advisories, solutions, and anticipating team members\' needs.
• Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Prepare, review, and manage documentation and correspondence, ensuring accuracy and timely delivery of required reports.
• Coordinate and communicate with other divisions and departments, ensuring smooth and efficient communication.
• Assist in handling a wide spectrum of corporate secretarial works for various jurisdiction including offshore companies, as follows:-
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance.
• Prepare minutes, resolutions and statutory documents etc.
• Update and maintain statutory records.
• Ensure documents and files are correctly named, saved and maintained in the database.
• Provide KYC support and maintain KYC documentation.
• Provide other administrative support to the corporate secretarial teams.
• Any other ad-hoc duties

Key requirements:

• Degree in Law and/or Certificate in Legal Practice (or equivalent)
• Degree in related discipline or professional qualification would be considered subject to fulfilment of other key requirements
• STEP qualification is an added advantage
• Strong written and spoken English level
• Chinese proficiency is an added advantage
• Develop and maintain adequate trust knowledge to deliver full suite of trust and corporate services to clients
• Develop and maintain technical knowledge of trust and corporate structures
• Degree in business administration or law
• Recognized Degree with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA is an added advantage.
• Detail oriented able to work with minimum supervision in a fast paced environment and meet tight deadlines.
• Develop interpersonal skills
• Strong work ethic; professional and approachable
• Able to multitask and is meticulous
• Inquisitive and self-motivated
• Strong knowledge of the regulatory and compliance regime
• Able to work independently with minimal supervision

Company Benefits:At our Malaysia office, we believe in putting our employees\' well-being first! We offer a flexible hybrid working arrangement.Additionally, we provide comprehensive medical insurance and dental coverage, wellness reimbursement and competitive leave entitlement to support your well-being and time to recharge or explore your passions out of work.As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees like ICSA, CPA, STEP, ACCA, MIA etc. in ensuring you stay ahead in your field.If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!Location:Johor, MY

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