Job Description

POSITION SUMMARY:

Located in our Malaysia Plant, the Employee Services & Administration Manager manages all administration activities associated with Advanced Energy\'s Malaysia facilities, with the goal of provides administrative support to Advanced Energy\'s local leadership team and manages general operation of the office. In this role you will be responsible for handling information and details of a highly confidential and critical nature such as collecting and preparing information for use in discussions/meetings for executive staff members. You will be the day-to-day face of the office providing outstanding customer service to all level of employees ensuring the smooth running of our office operations while keeping it a pleasant work environment. This person position solves problems of diverse scope, which may require data analysis, knowledge and application of defined practices and policies, and/or collaboration with cross-functional groups.

RESPONSIBILITIES: * Manage the calendars for multiple executives to best meet the needs of the business.

• Coordinate executive travel by partnering with Advanced Energy\'s travel service to book travel, process expense reports, and maintain records and receipts.
• Schedule and set up meetings and events for assigned groups - including scheduling rooms, ordering meals, managing audio visual tools, taking notes, etc.
• Attend a variety of meetings including staff, monthly/quarterly, and team meetings to process meeting minutes/notes, prepare summaries/reports to distribute to staff as appropriate and maintain database of action items.
• Create presentations, spreadsheets, and written communications in a professional manner and appearance.
• Act as a project manager for nonrecurring and ongoing special projects, and work both independently and within a team until successfully completed.
• Process bills and maintain/order office supplies.
• Cross train with peers for coverage.
• Manage day-to-day operations of the office and partner with the facilities coordinator.
• Maintain upkeep of lobby, conference rooms, break rooms, canteen, and other common areas.
• Manage the full spectrum of canteen and transportation services. Perform as liaison with varies vendors, providing maintenance, security, and other services.
• Member of events team.
• Ensure activities meet with and integrate with organizational requirements for quality management, health and safety, code of conduct, legal stipulations, environmental, 5S policies, and general duty of care.
• Other duties as required to maximize the executives\' efficiency.

WORK ENVIRONMENT

• Location: Penang Science Park, Simpang Ampat Penang.
• Works in standard office environment and uses general office equipment (phone, PC, copier, fax machine etc.)

QUALIFICATIONS:

• Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint, and Visio).
• High degree of professionalism in interactions and attire.
• Project management capabilities.
• High level of interpersonal skills to handle sensitive and confidential situations; position requires demonstrated poise, tact, and diplomacy.
• Strong attention to detail.
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Analytical ability required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Advanced communication skills with team player mindset.
• Exhibit a high level of comfort and tact when communicating with all levels within the organization as well as those outside the organization.
• Maintain high levels of confidentiality and professionalism.
• Available during the traditional work week, and outside the traditional workday for urgent matters.

EXPERIENCE:

• 5+ years of related corporate administrative and human resource experience in a manufacturing environment, preferably in a high tech environment.
• Experience managing and maintaining the operations of an office.
• Executive administrative / HR assistant experience preferred.
• Familiarity with Human Resources Information Systems (HRIS) is preferred.
• Basic knowledge of labor legislation.

EDUCATION:

• Bachelor\'s degree in Business Administration, Human Resources Management or equivalent combination of education and experience.

OTHERS:

Applicants must be willing to work in Penang Science Park, Simpang Ampat.

BENEFITS:

AAs part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce.

Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, and etc.

In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In Malaysia., we offer a rich benefits package that includes:

• Medical - health care plan, dental, and vision.
• Short and long-term disability and life insurance.
• Executive Employee Health Screening package.
• Generous paid time off starting at 15days and 19 public holidays.
• 90days of paid maternity leave for Moms and 5 working days of paid paternity leave for Dads.
• AE Child-Of-Employee Scholarship Program.
• Employee Referral Program.
• Career Growth and Learning Opportunity.

Advanced Energy