Job Description

FIND YOUR \'BETTER\' AT AIAWe don\xe2\x80\x99t simply believe in being \xe2\x80\x98The Best\xe2\x80\x99. We believe in better - because there\xe2\x80\x99s no limit to how far \xe2\x80\x98better\xe2\x80\x99 can take us.We believe in empowering every one of our people to find their \'better\' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives.If you believe in better, we\xe2\x80\x99d love to hear from you.About the RoleThis role is to support AIA OSS to be AIA\xe2\x80\x99s pre-eminent business partner in managing and leading the Procurement Operations team to achieve efficient and effective procurement operation processes and play a significant role in the successful design, implementation, transition and sustainability of our targeted operating model.Manage and supervise Procurement Support Operations for Ariba Sourcing to Pay processes; covers all modules in Ariba inclusive of Contract Life-cycle Management, Sourcing, Catalog Enablement, Vendor Master Data Maintenance and Supplier Enablement.Manage & supervise the Team Leader in ensuring below PSO Service Areas run efficiently.Contract Lifecycle Management (CLM)Review and approve CLM creation and update in ARIBA, whenever necessaryEnsure sourcing process compliance prior to contract signing with accurate documentation in place.Support CLM Contract Workspace creation & amendment, whenever needed.Support general enquiries on CLM.Vendor Master Data Maintenance (VMDM)Review and confirm the vendor creation and changes in SAP ARIBA, whenever necessaryEnsure all the requirements met per business unit requirementsMaintain the vendor master data in SAP, whenever necessarySupport VMDM enquiries, and deal with SAP FICO team if necessaryCatalog EnablementReview and approve catalog in ARIBA for the use of ARIBA P2PEnsure all the supporting documents are in place before approving the catalogEnsure compliance against sourcing processMaintain catalog approver rules file in ARIBA and ensure it is updatedUpload catalog in ARIBA for the use of P2P and perform the maintenance, whenever necessarySupport catalog \xe2\x80\x93 P2P related enquiriesSupplier EnablementSupport supplier enablement activities on Ariba Network including but not limited to supplier communications, supplier data setup and work closely with Ariba supplier enablement team.Communicate internally with supplier relationship owners and externally with suppliers on the enablement processAriba SourcingEnsure vendor is ready for Ariba Sourcing event and train the vendors on how to use ARIBA SourcingSupport sourcing event until completionReport & Data AnalyticsGenerate & customize report for the use of business unitsPrepare report dashboards for business units and customize according to their business requirements, currently using Tableau systemCentralized Buying Desk (CBD)Handle P2P processes for business unit, inclusive of raising PR, performing GR and follow through until invoicing & paymentOthers:Ensure ALL team members to understand the operation by the Service AreasEnsure consistent Engagement with the team membersSupervising & mentoring the successor & building the SMEsManaging stakeholders via Monthly Meetings and constant communication, inclusive of issue escalationEnsure BPMs & training materials are up-to date for the team usage.Lead the team members individual development \xe2\x80\x93 soft skills & technical proficienciesSupport report related enquiriesBuild a career with us as we help our customers and the community live Healthier, Longer, Better Lives.You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

AIA