Job Description

The Materials Agent will report to the Materials Manager and forms part of the Materials Management team who ensures all materials\' procurement and purchasing processes follows the best practices in relations to purchasing controls, quality, cost and inventory management.

The Role of the Materials Agent - Purchasing

Verify Order Requests

Follow-up on Order Requests, invite quotations and do necessary comparisons for approval

Ensure that other factors affecting comparisons must be taken into account

Create purchase order from approved Order Request and route for relevant signatures

Keep contact with suppliers in order to obtain market information and negotiation

Search for reliable suppliers for the smooth operation of the Purchasing section

Keep records of circulation of purchase requisitions and purchase orders and follow-up on the order placed

Maintain and update a library of catalogues, samples and price lists

Maintain an efficient filing system of purchase orders, order requests, stock lists and other correspondence

Ensure there is a continuous supply of stationery for the office

Ensure overall tidiness and cleanliness of the office

Ensure the general clerical tasks in the office are carried out daily, e.g. Filing, correspondence/mailing, etc

Preferred Qualifications And Skills

Minimum SPM / LCCI or equivalent.

Diploma in Accounting or Hotel Management or equivalent.

Minimum 1 year working experience in a similar capacity in the hospitality industry

Proficiency in English and Bahasa Malaysia. Mandarin or other chinese dialects are an advantage.

Knowledge in Checks EAM Purchasing system is preferred.

Knowledge of HACCP and HALAL practises and requirements is an advantage.

Sourcing on F&B market list will be an added advantage.

Strong negotiation skills and ability to work with vendors.

Analytical and detail-oriented.

Detailed, efficient, organized and able to work in a fast paced environment.

Must have employment rights in Malaysia.

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Malaysia work authorization is required for this position.

Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview.

Mandarin Oriental