Job Description

Department

: Estate Administration

Reporting to

: Estate Manager / Assistant Estate Manager / Management

Job Summary

The Administrative Clerk is responsible for providing day-to-day administrative and clerical support to ensure smooth estate operations. The role includes handling documentation, payroll processing, attendance tracking, inventory recording, and supporting estate compliance with statutory and internal requirements.

Key Responsibilities

1. Office Administration

Maintain and organize estate office records, correspondence, and filing systems (manual and digital).

Prepare letters, reports, memos, and other documents as instructed.

Maintain and update worker personal records and employment files.

2. Payroll & Attendance

Record and process daily work output (e.g., FFB harvesting).

Compile and prepare monthly payroll reports based on piece rate or daily wages.

Assist in checking and submitting attendance and leave records.

3. Estate Operations Support

Record and monitor field work records, manuring, chemical usage, and estate inputs.

Update stock inventories (fertilizer, chemicals, tools, PPE, etc.).

Prepare monthly and ad-hoc operational reports for management.

4. Statutory & Compliance

Ensure compliance with relevant statutory requirements (e.g. minimum wage, employment act, safety documentation).

Assist in handling estate audits (MSPO, RSPO, or internal audits).

5. Coordination

Liaise with suppliers, contractors, and head office on administrative and operational matters.

Support communication between estate management and field workers.

Requirements

Education & Experience

Minimum SPM or Diploma in Business Administration or equivalent.

At least 1-2 years of clerical or admin experience (estate experience preferred).

Skills

Good written and verbal communication in Bahasa Malaysia and English (Mandarin an added advantage).

Proficient in Microsoft Office (Word, Excel) and basic data entry systems.

Strong attention to detail and organizational skills.

Other Attributes

Willing to work in a remote estate environment.

Trustworthy, disciplined, and able to maintain confidentiality.

Working Conditions

Based full-time in the estate office.

Typical workdays: Monday-Saturday (subject to estate operations schedule).

Job Type: Full-time

Pay: RM1,900.00 - RM2,200.00 per month

Benefits:

Health insurance Opportunities for promotion Professional development
Ability to commute/relocate:

Jelebu (Jelebu): Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)
Education:

Diploma/Advanced Diploma (Preferred)
Experience:

Administrative: 5 years (Preferred)
Language:

English (Preferred) Mandarin (Preferred) Bahasa Malaysia (Preferred)
License/Certification:

Driving License Class D (Preferred)
Location:

Jelebu (Jelebu) (Preferred)
Willingness to travel:

50% (Preferred)
Work Location: In person