Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.
Have at least 2-3 years relevant working experience.
Able converse in Mandarin.
Proven experience as an administrative assistant, virtual assistant or office admin assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, like printers and fax machines.
Excel in MS Office (MS Excel and MS PowerPoint, in particular).
Good time management skills and the ability to prioritize work.
Attention to detail and problem solving skills.
Strong written and verbal communication skills.
Responsibilities
Answer and direct phone calls.
Organize and schedule appointments.
Plan meetings and take detailed minutes.
Write and distribute email, correspondence memos, letters, faxes and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Maintain contact lists.
Provide general support to visitors.
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Benefits
Allowance (travel stipends, transportation, etc.)
Nearby public transport
Central location
Casual dress code
Free snacks / Happy hours
Company trips
Personal leave
Open culture
Ricebowl
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