Job Description

Client: A subsidiary of a leading oil and gas exploration and production company.

Location: Kota Kinabalu, Sabah, Malaysia

Type of hiring: 1-3 years contract

Responsibilities:

• Be the primary COMPANY representative for all Sabah local government inquiries and documentation presentations for Sabah work permit applications and approvals.
• Routinely arranged flights and hotel accommodation, visa applications, car rentals and business itinerary preparation for all Malaysian operations via Kota Kinabalu.
• Collaborate with PFLNG2 Kota Kinabalu on all issues related to Block H crew change logistics and ad hoc personnel transfers, including third party contractors working for the company on PFLNG2, as needed.
• Liaise with Labuan Warehouse/Logistic, including travel to/from Labuan, for logistics/materials coordination for Block H operations.
• Responsible for compiling all requested weekly reports, monthly forecast reports and board reports and for timely submission to senior management, both in Bangkok and Malaysia.
• Manage all essential business documents to ensure proper handling for signing, distribution and responses on behalf of the direct or indirect supervisor(s).
• Main liaison for the Malaysian operation with the company\'s Human Resources and Administration department on expatriate mobilization and demobilization, work permit application/applications, income tax processing, administration of all expatriate relocations, coordination and completion of dispatch forms.
• Prepare relevant check requests for refunds and submit to Treasury for payment processing once approval is granted.
• Review of relevant claims and reimbursements submitted for approval.
• Archiving and indexing of office correspondence.
• Maintaining an efficient information management system, which includes maintaining master files for all outgoing and incoming correspondence for the Malaysian operations in/from Kota Kinabalu.
• Act as the tenant representative for the premises in Kota Kinabalu and communicate with the building manager for requests for weekend and holiday office access, requests for movers/contractors to access the office and requests to remove goods from the office area, request air conditioning and an elevator outside office hours, etc.
• Attend to ad-hoc requests and other duties as assigned.

• Malaysian Sabahan with diploma in Private Secretarial Course (PSC) or equivalent
• At least 15 years of related professional experience are required.
• Previous experience serving as a government liaison will be considered.
• Mature with a pleasant personality, a positive approach at work, solid organisational abilities, and good interpersonal skills.
• A self-starter, team player, and person who thrives in a demanding and fast-paced atmosphere. Capable of working alone and with minimal supervision.
• Highly motivated, resourceful, multi-tasks, with pleasant disposition, and can maintain a high level of trust, integrity, confidentiality.
• Excellent communication skills and good command of English and Bahasa Malaysia.
• Strong computer literacy, including knowledge of Microsoft Word, Excel, and PowerPoint.

Vinarco