Job Description

::Facilities Maintenance Activities

• Ensure the Scheduled Preventive Maintenance Activities are being carryout according to the planned timetable. These activities including: Aircon, Pantry Grease trap, CCTV and door access, carpet cleaning, Light Bulbs replacement
• Attend and troubleshoot all kinds of problem pertaining to facilities arisen from time to time (unplanned job)
• Attend to urgent request such as faulty light bulbs and provide helping hand if needed including PRIME case.
• Attend and support contractors while they are carrying out their duty in the office premises.
• Work closely with Quill 9 Facilities Management team on building facilities relating matters e.g., toilet, lift, common area or other issue

Office Hygiene

• Ensure the tidiness and cleanliness of the office premises including common areas.
• Oversee the cleaners\' performance result on daily basis, and feedback constructively immediately in the case of the cleaner fails complying scheduled tasks, and SOP/guideline.
• Escalate and discuss with superior for solution to the prolonged unsolved issues

Office Security (Access) & Visitors

• Ensure employees, contractors and visitors are always adhere with the Company policy while entering and in the office premises. For example, for employees: wearing card all the times, for visitors: register at reception,
• Prepares access cards (both FBMSB and Quill 9) to the new hires the latest one day prior to onboarding day, and handover these access cards to HR Talent Acquisition team.
• Upkeep the Elite & Time Management system (Door Controller) a as and when needed: Adding new employees for granting access right the latest One (1) day before their onboarding day. Delete the resigned employees for terminating access the latest on their last day. Failing do so, may lead to ISMS non-compliance.
• Any relevant matter arisen from time to time.

HR OperationsSupport HR operations team as and when requested.Telephone System

• Manages employees\' telephone profile including creation of new profile, update and deletion.
• Monitors tele-communication consumption trend and present the trend report on monthly basis.
• Works with superior coming out with innovative idea to reduce the consumption.
• Attends inbound call within 3 seconds, and handle calls with profession manner.
• Escalate to immediate superior for strange calls if any.

Post mail / Courier service Management

• Records the in/out mails/documents in system or logbooks. (Related to work mail only)
• Inform the recipients to collect mails/documents within 24 hours upon the receipts of such mails/documents.

Car Park Management

• Monitors the Car Park lots that under the Company and assigns the available slot to the recipient within 24 hours upon vacant.
• Upkeep the Car Park Lots\' record for every movement on the day upon confirmation.
• Attends and acknowledges employees\' queries on the same day, proactively keeping them posted of the progress status.

Procurement To Payment

• Raises sourcing request in ARIBA (Procurement System) as and when need, and follow up with the relevant stakeholders for approval (if any)
• Raise Purchase Requisition (PR) in ITSS (Payment System) for Intercompany Recharge Payment.
• Work closely with Procurement and Payment (FSO) team on vendor sourcing & management, and payment status respectively.

Office Supplies

• Monitor & update the usage of office supplies including stationery, pantry items, beverages, etc.
• Coffee beverages and other supplies issuance to cleaner on weekly basis.
• Work closely with respective department admin staff on the request of stationery items
• Upkeep the inventory reports regularly as to achieve Zero waste.

Other

• Involve actively in the Company\'s community activities including:

• Environment Management System, BEST (Employees\' Engagement Activities), and any ad hoc companywide event.
• Manage project that assign to you from time to time.

Job Requirements:

• Preferably 1 - 2 years\' experience in the related field
• Able to communicate well in English and Bahasa Malaysia
• Handling Pantry Items and office supplier
• Exceptional call handling skills.
• Troubleshooting and problem-solving experience, preferably in an environment providing basic office administration support.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Knowledge using Ariba/Oracle System (plus point)

About Us:About UsFUJIFILM Business Innovation Malaysia Sdn. Bhd., a MSC status Company which is wholly owned by FUJIFILM Business Innovation Asia Pacific Pte Ltd (Singapore). Its main activity involves in providing shared services of Technical Support, Customer Support, On-line Support and Finance Services Operation to all affiliated Company under the umbrella of FUJIFILM Business Innovation across Asia Pacific.About the Team: At Fujifilm we create innovative products and deliver effective solutions in a wide variety of fields to server society, contribution to the quality of life, and enhance environmental sustainability.

Fujifilm