Job Description

The Senior Administrative Assistant is responsible to manage the office of the Head of Section, and to provide secretarial support to the Deputies needs in their section.

KEY RESULTS AREAS/ RESPONSIBILITIES
Main role is to support the academic team in the secondary school
-To attend to all visitors to the Primary Office
students who are late - changes put into iSAMS
Students who are leaving early - permission slips issued
Parents with enquiries - direct to relevant members of staff
Arrange appointments for parents with teachers
-To answer telephone calls to the office in an appropriate manner and to pass calls to the relevant members of staff.
-To respond to public / internal inquires and complaints in a courteous manner and to help resolve complaints in an efficient and timely manner by referring
to the appropriate person.
-To be responsible for recording all incoming mail and distributing them to relevant people
-To ensure that daily incoming and outgoing memos, internal/external correspondence and documents to/from Head of Section are properly
managed distributed, documented and filed, where applicable
-To maintain a schedule of daily appointment or meetings for Head of Section/Assistant Heads
-To assist the Head of Section and Assistant Heads in typing and compilation of reports, letters and other documents as requested
-To coordinate the dissemination of information to parents, staff and students.
-To ensure and maintain high confidentiality of the office documents
- Use Google Drive to prepare, edit and share / print documents
- Section office area
to manage the use of the section's meeting room and book other
spaces for primary events.

Stationery
- To handle distribution of stationery to all members of the section.
- To manage and maintain a proper stationery stock inventory control - in
conjunction with the admin assistant for the other sections

- iSAMS - This is the school data management system
-To assist staff with iSAMS to access student details, generate management, statistics and attendance reports
- To assist the production of leaving reports for students
- To assist the production of Academic reports at the end of each term
- To manage the addition of late students to the attendance module.
- To complete any other duties necessary to aid the smooth running of the Primary Office.

JOB SPECIFICATIONS
MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION
SPM leavers / Possess a Private Secretary's Certificate / Diploma in Secretarial
Science or similar relevant qualifications.
RELATED EXPERIENCE
Minimum 3 - 5 years relevant working experience as a Secretary or Personal
Assistant to senior management positions, preferably in the education industry.
COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)
Excellent planning and organising skills
Able to multitask and work under pressure
Excellent command of spoken and written English
Computer literate in MS Office and Google Docs
COMPETENCIES (BEHAVIOURAL)
People oriented with warm and cheerful personality
Positive attitude, hardworking, trustworthy, mature and able to maintain
confidentiality at all times
A good team player

Taylor's Education Group