Job Description

We are seeking a proactive and organized Office Administrator to support our client\'s daily operations and ensure the smooth running of their office. This is a hybrid role based in Johor Bahru, Malaysia.Key Responsibilities:

• Greet and assist clients and visitors professionally, managing their inquiries and appointments.
• Handle incoming communications, including calls, emails, and correspondence, while providing administrative support to the team.
• Maintain client records, ensure confidentiality, and assist with onboarding new clients and staff.
• Manage office operations, including inventory, supplies, and accurate data entry tasks.
• Prepare and distribute reports, marketing materials, and assist in event planning.
• Coordinate meetings, conferences, travel arrangements, and act as a liaison between clients and health professionals.
• Oversee payment processing, billing, budget tracking, and financial reporting, ensuring compliance with company policies and procedures.

• Diploma or equivalent; additional qualifications in office administration.
• Min. 2+ years of experience as an administrative assistant or in a similar role.
• Proficiency in MS Office, Notion, and Google Workspace.
• Ability to quickly learn and adapt to new software applications and tools.
• Excellent time management and prioritization skills.
• Attention to detail and problem-solving abilities.
• Strong organizational skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Customer service-oriented with a friendly and professional demeanor.
• Ability to work both independently and as part of a team.
• Experience in event planning or marketing support.
• Familiarity with financial processes such as billing and accounts receivable.

Glints