Job Description

Our Incora Story is really taking off - we'd love you to join us for the journey
We are currently seeking an exceptional professional to join us as Office Administrator
The Office Administrator ensures the smooth and efficient daily operations of the office, supporting a productive and organized work environment. This role encompasses office management, front desk duties, travel coordination, vendor and contract management, and finance-related administrative support. The ideal candidate is resourceful, organized, and proactive in facilitating day-to-day operations across multiple locations in the APAC region.
Responsibilities:

• Oversee day-to-day office operations to maintain an organized and efficient workplace.

• Manage office supplies, equipment inventory, and procurement.

• Support the planning and execution of internal events, meetings, and team activities.

• Assist in office-related projects such as renovations, relocations, and system upgrades.

• Ensure timely resolution of facility issues, keeping the office safe and operational.

• Act as the first point of contact for visitors and incoming calls, providing a professional and welcoming presence.

• Handle general inquiries, correspondence, mail, deliveries, and courier services.

• Coordinate domestic and international travel bookings including flights, accommodations, and transport.

• Ensure travel arrangements comply with company policies and budget requirements.

• Assist with travel documentation such as visa applications and insurance.

• Manage local service contracts (e.g., cleaning, catering, security, waste disposal).

• Liaise with vendors to ensure quality service and timely fulfillment.

• Monitor contract terms, renewals, and compliance requirements.

• Maintain accurate records of contracts and vendor performance.

• Track and manage office-related expenses and assist with budgeting.

• Support the finance team with invoice processing and expense reporting.

• Act as the central point of contact for office-related matters across departments.

Requirements:

• Relevant experience in office administration, operations coordination, or a similar role.

• Strong organizational and problem-solving skills with a proven ability to manage multiple priorities.

• Proficiency with Microsoft Office tools (Outlook, Excel, Word, PowerPoint) and basic budgeting or procurement systems.

• Excellent communication skills, both written and verbal.

• Ability to work independently and collaboratively in a fast-paced, multicultural environment.

• Education in Business Administration, Office Management, or a related field is an advantage but not required. Equivalent work experience is equally valued.

• Availability for full-time, on-site work:

- Teega Tower, Iskandar Puteri (until Oct 31)
- Mid Valley, Southkey (starting Nov 1)
So, if you feel that the above describes you well, and want to be part of developing the Incora Story, apply now - we can't wait to hear from you!
About us
Incora(TM) (a merge of 2 great companies': Pattonair and Wesco Aircraft) is a leading, global provider of innovative supply chain solutions. Our promise to our customers is to reduce complexity and increase reliability so they can deliver mission-critical solutions that improve our world. We exist to enable the mission critical.
With a strong foundation in the aerospace and defence markets, we manage all aspects of supply chain from procurement to warehouse management, from logistics to on-site customer services. We are expanding our team of skilled Engineers to ensure right-first-time every time.
We pride ourselves on offering:

• Industry-leading capabilities
• Innovative solutions
• Greater customer value
• Trusted supplier relationships
• Business growth and operational efficiency

Our people make us unique, and we offer an Outstanding Colleague Experience.
We live by our values: Courage, Collaboration, Commitment and Community and are proud to add real value to our customers' businesses. Our people-centric philosophy is underpinned with strong engagement, consistent communication, and opportunities for personal development, enabling our colleagues to grow and make a difference in our company.
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation, or age.
Please note - it is Incora policy to run a criminal record check on all candidates and any offers of employment are conditional, subject to this check. The information you give will be treated as strictly confidential. Disclosure of a conviction or a caution will not automatically disqualify you from consideration. Any offence will only be taken into consideration if it is one which would make you unsuitable for the type of work you are applying for.
Incora request that recruitment agencies do not speculatively submit CVs to any employee or associate of our company unless explicitly asked to do so by a member of our Talent Acquisition Team or Hiring Manager for a particular role. Any CVs sent to an Incora employee on a speculative basis will not be recognised and we will not accept liability for any fee or commission, should we subsequently employ a candidate who applied to us directly or was introduced by a member of our Talent Acquisition Team.