Job Description

Job Summary:

We are looking for a highly organized and proactive Office Executive to support our construction company's administrative, operational, and compliance functions. The ideal candidate will assist in project documentation and procurement coordination while ensuring the smooth flow of construction projects. This role will also play a crucial part in tracking project progress, supporting financial processes, and ensuring compliance with industry regulations.

Responsibiliities/Duties?

1. Office Administration & Operations

Oversee and manage daily office operations to ensure efficiency. Maintain office supplies, equipment, and inventory, ensuring timely replenishment. Coordinate office maintenance, repairs, and vendor services.
2. Project Support

Assist the Project General Manager in monitoring and tracking staff work progress. Coordinate with project managers and site teams for administrative and operational support. Support project scheduling and milestone tracking to prevent delays.
3. Project Documentation & Tracking

Assist in preparing and managing project-related documentation, such as contracts, purchase orders (POs), and progress reports. Ensure project documentation is accurate, up-to-date, and compliant with company and regulatory requirements. Support cost tracking and financial reporting for construction projects.
4. Procurement & Vendor Coordination

Prepare and process purchase requisitions (PRs) and purchase orders (POs). Liaise with suppliers and subcontractors for quotations, deliveries, and invoicing. Track and follow up on procurement and material deliveries to ensure timely availability.
5. Communication & Coordination

Handle calls, emails, and correspondence professionally. Schedule and coordinate meetings, site visits, and travel arrangements for management. Support interdepartmental communication to ensure workflow efficiency.
7. Coordinate with HR on staff related issues

Support onboarding of new employees. Coordinate with HR on staff expenses claims. Assist in arranging staff welfare activities, training sessions, and engagement initiatives.
8. Any other tasks assigned by manager

Requirements & Qualifications

Diploma or Bachelor's degree in Business Administration, Office Management, or a related field. Minimum 2-3 years of experience in office administration, preferably in the construction industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools. Strong organizational, multitasking, and problem-solving skills. Excellent communication and interpersonal abilities. Familiarity with construction documentation, procurement processes, project scheduling. Ability to work in a fast-paced construction environment and manage multiple responsibilities efficiently.

Benefits

Growth Opportunities & Training, Medical, Dental, Special leave, Allowance, Supportive & collaborative work environment, company trip, any other benefits.

Are you ready to take your administrative skills to the next level? If you're a highly organized individual with excellent communication, problem-solving, and time management skills, we encourage you to apply!Please submit your resume and cover letter for your chance to join our team!

Job Types: Full-time, Permanent

Benefits:

Health insurance Maternity leave Professional development
Application Question(s):

Do you have invoicing experience? What are your salary expectations if you are selected?
Experience:

office administration: 1 year (Preferred)
Work Location: In person