Job Description

The Operations Assistant supports the daily operations of the company by handling administrative tasks, coordinating logistics, ensuring smooth workflow, and assisting with reporting and documentation. This role requires good organizational skills, attention to detail, and the ability to multitask effectively in a dynamic work environment.

Key Responsibilities:

1. System & Administrative Tasks

Prepare and issue quotations, purchase orders, and invoices, receipts, and other operational documents using AutoCount. Input and update job orders, customer data, and spare part details in the AutoCount. Prepare, manage, and maintain accurate filing (soft copy and hardcopy) of quotations, work orders, and stock movement as well as documentation, reports, and internal records. Assist in preparing daily or weekly reports (sales, stock movement, pending items).
2. Operations Coordination

Help coordinate scheduling of vehicles and monitor workshop capacity. Sourcing, ordering, and receiving spare parts from suppliers. Follow up with vendors/suppliers on deliveries or pending items. Monitoring job timelines, deadlines, and execution. Liaise with suppliers, service providers, and other departments to ensure smooth operations. Liaise with workshop team to ensure timely part delivery for ongoing jobs. Support daily operations such as stock control, work order management, and service coordination.
3. Data Entry & Reporting

Maintain and update databases (inventory, customers, service logs, etc.). Assist in preparing reports for internal review (sales, operations performance, etc.). Ensure accurate recordkeeping and file organization (digital and hardcopy).
4. Logistics & Inventory

Monitor stock levels and help coordinate restocking or procurement. Track incoming/outgoing items and assist in inventory audits.
5. General Task

Ensure the cleanliness and order of the office, store etc.
Requirements:

Minimum SPM/STPM/Diploma in Business Admin, Operations, or related field. Prior experience in an administrative or operations role is an advantage. Good command of Microsoft Office (Excel, Word, etc.). Strong organizational and time-management skills. Ability to work independently and as part of a team. High attention to detail and proactive attitude. Trustworthy and able to maintain confidentiality on pricing, stock, and customer data. Fast learner and proactive in solving problems. Good interpersonal and communication skills.
Preferred Qualities:

Familiar with basic bookkeeping, inventory systems, or operations software such as AutoCount. Comfortable working in a fast-paced, multitasking environment - admin tasks and in a workshop setting Familiarity with automotive parts and workshop processes is a plus.
Job Type: Contract

Pay: From RM1,700.00 per month

Benefits:

Meal provided
Education:

STM/STPM (Preferred)
Language:

English , Bahasa Melayu , (Preferred)
Work Location: In person