Job Description

About You

Responsible for accurately tracking and managing employee attendance, leaves, and working hours.

Your Day-to-Day

• Time and Attendance Management:

• Monitor and manage employee time and attendance records, ensuring accuracy and compliance with company policies and procedures.
• Utilize timekeeping systems to record and track employee working hours, leaves, overtime, and absences.
• Review and resolve any discrepancies or issues related to time and attendance records.
• Generate regular reports on attendance, leave balances, and other related metrics.
• Leave Administration:

• Administer employee leave entitlement, including annual leave, medical leave, and other types of authorized absences.
• Maintain accurate leave records, ensuring compliance with company policies and legal requirements.
• Process leaves applications, coordinating with supervisors and People & Culture personnel as necessary.
• Provide guidance to employees on leave entitlements, procedures, and documentation requirements.
• Attendance Policy and Compliance:

• Develop and maintain attendance policies and procedures in accordance with applicable labor laws and company regulations.
• Stay updated on changes in labor regulations related to attendance, leaves, and working hours.
• Ensure compliance with attendance policies, addressing any violations or non-compliance issues.
• Advise management and P&C teams on attendance-related matters and recommend improvements to enhance efficiency.
• Timekeeping System Administration:

• Oversee the administration and maintenance of the timekeeping system, including user setup, configuration, and troubleshooting.
• Conduct regular audits of the timekeeping system to ensure data accuracy and integrity.
• Provide training and support to employees and supervisors on the proper use of the timekeeping system.
• Collaborate with PCMS Specialist and vendors to resolve system issues and implement system enhancements.
• Reporting and Analysis:

• Prepare and analyze attendance and leave reports, identifying trends, patterns, and areas for improvement.
• Generate ad-hoc reports as requested by management or P&C for decision-making purposes.
• Provide insights and recommendations based on attendance data analysis.
• Contribute to the development of workforce management strategies and policies

• Min Certificate / Diploma in Human Resources Management or equivalent
• Fresh Graduate or 1 Year Experience in HRM
• Ability to converse and communicate in English both written and spoken
• Comprehensive and working knowledge of HRMS systems and proficient in Microsoft Office, especially in EXCEL
• Strong in data management & HR processes are added advantage
• Intermediate Microsoft Excel, Words and Power Point skills
• Ability to work in a fast-paced and dynamic environment
• Well-organized, meticulous, and detailed oriented with strong verbal and written communication skills
• Require to work minimum: 1 day/week on every Monday

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