Job Description

Role Overview

The Personal Assistant to the Director is a trusted right hand, responsible for managing day-to-day administrative, scheduling, coordination, and confidential matters to ensure the Director operates at peak effectiveness. This role requires discretion, initiative, discipline, and the ability to anticipate needs before they surface.

Key Responsibilities :-

Manage the Director's calendar, appointments, meetings, and travel arrangements Act as the first point of contact between the Director and internal/external stakeholders Prepare, organize, and follow up on emails, documents, reports, and presentations Coordinate with management, clients, suppliers, and partners on behalf of the Director Track action items, deadlines, and commitments to ensure closure Handle confidential information with absolute discretion Support ad-hoc personal and business tasks as required Assist in basic research, data compilation, and operational coordination Maintain order, structure, and priority in the Director's daily workflow
Required Skills & Attributes -:

High level of professionalism, discretion, and loyalty Strong organizational and time management skills Excellent written and verbal communication Calm under pressure; able to handle ambiguity Proactive mindset anticipates rather than reacts Comfortable working independently with minimal supervision Tech-savvy (WhatsApp, email, Google Docs, Excel, basic tools)
Success Metrics -:

Director's schedule runs smoothly with minimal friction Tasks are executed accurately and on time Reduced cognitive load for the Director High trust, low supervision required
Confidentiality Clause -:

This role requires handling sensitive information. A non-disclosure and confidentiality agreement will be required.

Job Types: Full-time, Part-time, Freelance

Pay: RM1,750.00 - RM3,500.00 per month

Benefits:

Company car Opportunities for promotion Professional development
Work Location: In person