Job Description

About Us

E-Bumi Sdn. Bhd. is a technology-driven company specializing in

AI-powered CCTV and advanced sound systems

, mainly for the retail sector -- with expansion plans into corporate, SME, Public Sector and other untapped industries. Our mission is to provide

smart, secure, and innovative solutions

that elevate businesses, enhance customer experiences, and prevent losses.

Overview

We are looking for dynamic, highly organized and proactive individual for this position. The

Personal Assistant

plays a critical role in supporting the busy Directors of the company in their personal and professional daily work, managing multiple businesses. This position is responsible for coordinating Director's daily work schedule, appointments, handling correspondence, organizing travel and serve as a liaison with clients or vendors. The role requires strong organizational, analytical, and communication skills to support management in decision-making and maintain smooth day-to-day operations.

1. Executive Support & Administration

Manage and coordinate the Director's daily schedule, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, and follow-up action plans. Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the Director. Draft, proofread, and format professional documents, proposals, presentations, and reports. Maintain

confidentiality and discretion

in handling sensitive information and decisions.

2. Business Coordination and Operational assistance

Serve as the central point of contact between the Director and internal teams, clients, and external stakeholders. Coordinate and track progress of multiple projects across different business entities. Follow up with department heads and business partners to ensure deliverables and deadlines are met. Support the Director in reviewing business documents, contracts, and operational reports. Prepare summaries or briefs for the Director on key issues, meetings, and updates. Conduct research, compile data, and prepare analytical reports to assist the Director in decision-making. Support in planning and organizing corporate events, meetings, and conferences. Accompany the Director on overseas or local business trips, assisting with coordination, scheduling, and on-site support. Assist in business development tasks such as preparing proposals, pitch decks, or presentations. Help monitor financial and operational performance indicators across business units.

3. Communication & Liaison

Manage professional correspondence and communication with clients, business partners, and government or regulatory bodies. Draft business letters, internal memos, and official statements as required. Represent the Director professionally in meetings or discussions when delegated.

4. Office & Information Management

Organize and maintain electronic and physical filing systems for documents, contracts, and records. Ensure proper documentation flow and secure archiving for all confidential materials. Oversee administrative support activities that facilitate the Director's workflow.

5. Personal Assistance & other matters

Handle occasional personal errands or arrangements for the Director (only when necessary). Manage personal documentation only when related to business or travel matters. Where required, on call during off working hours, especially for crucial situation.

Qualification & Experience:

Bachelor's Degree in Business Administration, Management, or related field. Minimum 3-5 years of experience supporting senior management or C-level executives. Experience in a multi-business environment is an advantage. Ability to speak mandarin Able and willing to travel locally and overseas for business purposes. Tech-savvy with proficiency in MS Office, Google Workspace, and productivity tools.
Job Type: Full-time

Benefits:

Free parking
Work Location: In person