Job Description

s:

a. Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel arrangements.

b. Prepare correspondence, reports, presentations, and other business documents with accuracy and professionalism.

c. Conduct research, gather data, and source information to support decision-making, business projects, and presentations.

d. Handle confidential information with discretion and maintain proper filing systems (both physical and digital).

e. Screen phone calls, emails, and correspondence, and respond on behalf of the executive where appropriate.

f. Liaise with internal departments, external stakeholders, and business partners to coordinate meetings, events, and projects.

g. Organize and prepare meeting agendas, minutes, and follow-up actions.

h. Assist in personal tasks and errands as required, while maintaining professionalism.

i. Track deadlines and ensure timely reminders for important tasks and projects.

j. Handling expense claims, and maintaining records of claims for the Managing Director.

k. Provide ad hoc support to management as needed.

l. Undertake special assignments, ad-hoc functions, analysis and related duties as and when necessary, as supervisor/Company management instructed

m. Performs other duties, assignments, obligations, etc., as may be assigned by the Company that fits your skills and experience.

n. The list of is by no means exhaustive and may be added and/or amended from time to time

Job Requirements:

Diploma/Degree in Business Administration, Secretarial Studies, or related field. At least 2-3 years of working experience as a Personal Assistant, Secretary, or Administrative Executive. Experience in supporting senior management is an advantage.

Fresh graduate are welcome!

Excellent written and verbal communication skills in English and Bahasa Malaysia (Mandarin proficiency is an added advantage). Strong organizational and time-management skills with attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other productivity tools. Ability to multitask and work under pressure in a fast-paced environment. Discreet, trustworthy, and able to maintain a high level of confidentiality. Professional appearance and interpersonal skills.
Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM5,000.00 per month

Benefits:

Free parking Maternity leave Opportunities for promotion Professional development
Experience:

Personal Assistant: 1 year (Preferred)
Language:

Mandarin (Preferred) English (Preferred) Bahasa Malaysia (Preferred)
Work Location: In person