Job Description

The Personal Assistant (PA) to the CEO provides high-level administrative and strategic support to the Chief Executive Officer. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The PA acts as the first point of contact between the CEO and internal/external stakeholders, ensuring the smooth and efficient operation of the executive office.

Key Responsibilities

Executive Support

Manage the CEO's calendar, appointments, and travel arrangements, ensuring optimal use of time. Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO. Handle confidential information with discretion and professionalism. Track and manage action items, deadlines, and follow-ups arising from meetings and communications. Coordinate and support the preparation of board papers, reports, and executive briefings.

Communication & Liaison

Serve as the primary point of contact between the CEO and internal/external stakeholders. Screen and prioritize phone calls, emails, and correspondence; respond where appropriate. Liaise with senior management, board members, and key partners to ensure effective communication flow. Draft professional communications, memos, and reports as required.

Meeting & Event Coordination

Plan and organize executive meetings, board meetings, and offsite events. Prepare meeting agendas, record minutes, and ensure follow-up on decisions and action items. Manage logistics for domestic and international travel, including visas, accommodation, and itineraries.

Office & Project Support

Assist in special projects and strategic initiatives as directed by the CEO. Conduct research, compile data, and prepare materials for decision-making. Support budgeting, expense tracking, and administrative processes related to the CEO's office.

Qualifications and Experience

Bachelor's degree in Business Administration, Communications, or a related field (preferred). Minimum of

5+ years of experience

supporting senior executives or C-suite leaders. Proven ability to manage complex schedules, projects, and confidential information. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, Slack, etc.).

Key Competencies

Discretion & Confidentiality:

Handles sensitive information with the utmost care.

Organization & Attention to Detail:

Maintains accuracy and efficiency under pressure.

Communication:

Professional and clear communicator with all stakeholders.

Proactivity:

Anticipates the CEO's needs and resolves issues before they escalate.

Adaptability:

Thrives in a fast-paced, dynamic environment.

Professionalism:

Represents the CEO and organization with integrity and composure.
Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM6,000.00 per month

Benefits:

Free parking Gym membership Meal provided Opportunities for promotion Professional development
Work Location: In person