Job Description

Job Responsibilities:

Provide comprehensive and professional executive support to the Director, ensuring high levels of efficiency, confidentiality, and discretion at all times. Work closely and effectively with the Director to keep them informed of upcoming commitments, priorities, and action items. Act as a "gatekeeper" and maintain awareness of key matters within the organization. Prepare, draft, translate, and edit confidential documents, reports, presentations, meeting materials, and correspondence in English, Bahasa Malaysia, and Mandarin with high accuracy and business professionalism. Manage day-to-day administrative, operational, and personal matters for the Director. Coordinate appointments, travel arrangements, itineraries, meeting schedules, and all related logistics. Take high-quality minutes, prepare meeting materials, arrange facilities and refreshments for internal and external meetings, conferences, and events. Assist in planning, organizing, and coordinating in-house and external corporate events when required. Prepare, manage, and follow up on submissions, applications, renewals, and documentation related to regulatory bodies, internal departments, and external stakeholders. Coordinate and attend meetings with regulators, government agencies, and other relevant authorities, ensuring proper documentation, follow-up actions, and compliance requirements are met. Liaise effectively with government agencies and authorities whenever required. Facilitate smooth communication between the Director's office and internal/external stakeholders to ensure timely and accurate information flow. Remind the Director of important tasks, deadlines, and follow-ups. Implement, maintain, and improve administrative systems, SOPs, and filing structures. Provide support for special projects, ad-hoc assignments, and confidential matters as assigned. Maintain professionalism, diplomacy, and confidentiality in all interactions. Willing to travel and work outside normal hours when necessary. (Preference for male candidates due to nature of work and travel requirements.)

Job Requirements:

Candidate must possess at least a Certificate/Diploma/Degree in Business Administration, Secretarial Studies, or any related field. Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting senior-level management. Strong experience liaising with government departments, authorities, and external stakeholders is highly preferred. Excellent command of written and spoken English, Bahasa Malaysia, and Mandarin. Proficient in Microsoft Office Suite and other relevant office applications. Strong organizational, planning, and multitasking skills with exceptional attention to detail and accuracy. High level of integrity, confidentiality, and professionalism in managing sensitive information. Strong interpersonal skills, tactful, diplomatic, and able to interact professionally with stakeholders at all levels. Able to work independently with a strong sense of urgency, responsibility, and initiative. Able to reliably commute to Mid Valley City or willing to relocate prior to starting work. Willingness to travel when required. Preferable male with the expertise in governance relation.
Job Type: Full-time

Pay: RM5,000.00 - RM7,000.00 per month

Benefits:

Health insurance Professional development
Ability to commute/relocate:

Mid Valley City: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

stated your Date of Birth, in order for us to record.
Language:

Bahasa Melayu (Preferred)
Location:

Mid Valley City (Preferred)
Willingness to travel:

* 75% (Preferred)