Job Description

Inai Republic has grown exponentially since the last 2 years, and expect to grow further. We invite a like-minded, growth focused individual to join our team. If you have passion in our industry, familiar with beauty products and you are inspired to take up new challenges and leave a mark on the e-commerce landscape, then come and be part of our growing Inai Republic Family! We are looking for a resourceful and proactive Personal Assistant to join the team to support our founder. In this role, you will be responsible to manage schedule, collaboration arrangements, booking & travel arrangements, stylist & makeup, updating social media. Among the tasks that will be entrusted;

• Act as a Private Secretary
• Be a team player \xe2\x80\x93 able to work longer hours if required.
• Flexibility and adaptability to given situations
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Handling all aspects of personal work of the superior including personal social media account, stylist & makeup, collaboration arrangements with celebrities/influencers.

• Screening all incoming calls for superiors/ manage superior health/ meeting schedule
• Organize and maintaining schedule, making appointments
• Dealing with incoming/ outgoing correspondences. Writing letters, dictate minutes and reviewing interview scripts.
• Prepare documents, briefing papers, reports and interview scripts.
• Carry out background research and presenting findings into subject the superior is dealing with.
• Organize and attend meetings, events.
• Liaise with clients, suppliers, contractors, makeup artist, artist and any other person involved in projects.
• Arranging travel and accommodation and when necessary to accompany the immediate superior to meeting locations to take notes or dictation, or to provide general assistance.
• Attend all matters as per instructed by immediate superior any person assigned on behalf.
• Reminding the superior of important tasks and deadlines
• Assisting in Personal Matters
• Being involved in household matters as assigned from time-to time by managing utility bill payments, childcare, grocery, any related assigned.
• Ensure the superior is well prepared for meetings, event, function, coaching, live, or photo sessions.
• Carrying out background research and presenting findings.
• Organizing and attending meetings to ensure superior is well prepared for meetings.
• Meeting and greeting visitors at all levels of seniority
• Excellent communication, interpersonal skills and management skills.
• Tact and discretion for dealing with confidential information.
• Strong mentality - Ability not to flap in a stressful or pressure situation.
• Ability to research and find information for your company.
• High multitasking skills

OUR PREFERRED CANDIDATES FOR THIS ROLE ;

• IMMEDIATE Intake, to work in Batu Caves
• Required language(s): Bahasa Malaysia, English
• Bachelor\xe2\x80\x99s degree in mass communication/management / similar fields
• Minimum 2-4 years managing founders/celebrities
• Able to meet deadlines, multi-tasks and detail-oriented person
• Resourceful person, always making sure things are being done

Job Type: Full-time Salary: RM1,800.00 - RM2,500.00 per month Schedule:

• On call

Application Question(s):

• Are you currently in Batu Caves?

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Personal Assistant: 2 years (Required)

License/Certification:

• driving license (Preferred)