Job Description

Complete a board variety of administrative tasks for the GMD including managing an extremely active calendar of appointments, plans, coordinate and ensure the GMD's schedule is followed and respected; acts in a "gatekeeper" capacity, creating win-win solutions for direct access to the GMD's time and office; Schedule on behalf of the GMD meetings between him and his direct reports and the committees and groups to which he is a member. Keep and maintain an accurate record of papers and e-correspondence on behalf of the GMD; Set up meeting files, scheduling and calendaring meetings, set meeting agendas, setting location, time and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required; Compose and prepare correspondences, reports, memorandums, agendas and minutes of meetings. Escort guests to the Premium Lounge; Ensure guests meeting with GMD are well taken care of; Monitor close acquaintances list - send gifts/hampers during any celebrations or birthdays; Liaise with GMD's driver regarding GMD shell fleet card and TNG card; In charge of GMD's personal inventory list; Update of SSQ & SAVE Strata Titles; Keep track on GMD personal licenses and insurance; Keep track of all Memberships' expiry date and renew them accordingly; In charge of the Premium Lounge and ensure it's well kept at all times; Hold petty cash and cash vouchers; Return all signed documents by GMD to relevant departments accordingly; Collect business cards; To ensue GMD's office is well maintained and fully equipped with all necessities such as stationery, printing papers and etc; To work together with Assistant Manager, Admin & Operation on an ad hoc basis as and when required, regarding tasks that overlap like credit card claims. Provide a service that in line with the GMD's work habits and preferences; Ensure the GMD's travel arrangements are managed effectively; Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the GMD match requirements; Filter general information, queries, phone calls and invitations to the GMD by directing or taking forward such contacts as appropriate; Provide a bridge for clear communication and maintain credibility, trust and support between the office of the GMD and staff; Work closely and effectively with the GMD to keep him well informed of upcoming commitments and responsibilities, and follow up appropriately; Manage the GMD's office ensuring the proper documentation and record keeping on behalf of the GMD; Required to perform ad-hoc tasks as and when required by the GMD
Job Type: Full-time

Pay: RM4,500.00 - RM7,500.00 per month

Benefits:

Free parking Gym membership Health insurance Professional development
Language:

Mandarin (Required)
Work Location: In person