Job Description

Job Title: Personal Executive Assistant

Location:

Based in Kuala Lumpur

Reports to:

Director (based in Singapore)

We are seeking a highly organised, proactive, and resourceful Personal Executive Assistant to support the Director in managing business operations and personal tasks across multiple countries. The role requires excellent English communication skills, the ability to work independently, and the flexibility to coordinate across different time zones.

Key Responsibilities

1. Executive Support

Manage the Director's daily schedule, meetings, and travel arrangements. Coordinate cross-border meetings across APAC. Prepare agendas, presentations, and meeting notes. Track action items and follow up with relevant parties to ensure timely completion.

2. Communication & Coordination

Assist as point of contact for business and personal matters. Liaise with internal teams, business partners, and clients on behalf of the Director. Handle email correspondence and draft professional communications in English.

3. Business Administration

Assist with document preparation, filing, and contract management. Support status updates and report follow-ups to ensure deadlines and deliverables are met.

4. Personal Assistance

Coordinate logistics for occasional personal or non-business travel arrangements as assigned. Support lifestyle-related tasks when necessary, such as organising small events, sourcing products or services, and handling essential personal administration.

5. Operational Support

Support C-level operations across the APAC region. Provide on-the-ground assistance for business visits.

Requirements

Mandatory:

Excellent communication skills in

English

(written & spoken).

Bonus:

Proficiency in

Korean, Japanese, or Chinese

is an advantage. Proven experience as a Personal Assistant, Executive Assistant, or similar role. Strong organisational and multitasking skills with attention to detail. Proficiency in Microsoft Office / Google Workspace tools. Ability to work independently and handle confidential information with discretion. Willingness to work flexible hours to accommodate meetings in different time zones

and travel for business when required

. Familiarity with cross-border business culture in Southeast Asia is a plus.

Preferred Qualifications

Prior experience supporting C-level executives. Basic knowledge of corporate operations, procurement, and vendor management.
Job Type: Full-time

Pay: RM6,000.00 - RM9,000.00 per month

Language:

English (Required)
Willingness to travel:

* 75% (Required)