Job Description

Job Scope & Responsibilities:

1. Purchasing & Procurement Support

Assist in sourcing suppliers, requesting quotations, and comparing prices. Prepare Purchase Orders (PO) and ensure accuracy before submission. Follow up with suppliers on order confirmation, delivery dates, and product availability. Maintain good relationships with vendors and service providers.

2. Documentation & Record Management

Maintain and update procurement files, contracts, and supplier databases. Ensure all procurement documents (PO, DO, invoices, agreements) are properly recorded and filed. Update the procurement system/software with accurate data.

3. Delivery & Inventory Coordination

Coordinate with warehouse or relevant departments on incoming deliveries. Track and monitor delivery status to ensure timely arrival. Assist in stock monitoring and report low inventory to the procurement officer/manager.

4. Administrative Duties

Handle correspondence, emails, and communication with suppliers. Prepare weekly/monthly procurement reports. Support the procurement team in daily administrative tasks. Assist in preparing tender documents, quotations, and proposals when required.

5. Compliance & Quality Control

Ensure procurement activities follow company policies and procedures. Check product quality upon delivery (basic inspection) and report discrepancies. Follow up on returns, replacements, or incorrect items received.

6. Cost & Budget Monitoring

Record and monitor purchase costs and expenses. Assist in obtaining cost-saving options and alternative suppliers. Support budget tracking and procurement planning.

Required Skills

Strong organizational and administrative skills. Good communication and negotiation abilities. Attention to detail and accuracy in documentation. Able to multitask and work under pressure. Proficient in MS Office (Excel, Word) and basic procurement systems. Team player with a proactive attitude.
Job Types: Full-time, Permanent, Fresh graduate

Pay: RM1,800.00 - RM2,000.00 per month

Benefits:

Free parking Opportunities for promotion Professional development
Work Location: In person