Job Description

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SUMMARY

This procedure covers the procurement of goods and/or services undertaken by and on behalf of company. This position will follow the SOP and provides guidelines and procedures to ensure that all procurement activities are carried out based on the following principles:

i. Value for money

ii. Open and fair competition iii. Accountability

iv. Transparency

v. No conflict of interest

vi. Compliance Obligation

JOB DESCRIPTION

1. Developing sound, cost-effective strategies for the purchasing of materials used in the business.

2. Evaluating spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries.

3. Communicating with management regularly regarding the efficient flow of goods and services affecting production.

4. Ensure suppliers comply with internal quality standards and external laws.

5. Conduct assessments to identify new and reliable suppliers/ vendors.

6. Conducting cost analyses and setting benchmarks for improvement.

7. Developing risk management procedures to mitigate losses in the event of product shortages.

8. Build and maintain positive trust relationships with key suppliers and vendors.

9. Develop and implement best practices, procedures, and policies for procurement.

10. Expedite purchase orders and ensure suppliers deliver requested items within set time constraint.

11. Create and maintain an up-to-date supplier/vendor database.

12. Evaluate business contracts to ensure compliance with legal requirements.

13. Oversee the management of supplier/vendor product cost, quality and delivery performance.

14. Direct and supervise the activities of purchasing to ensure effective performance of job duties.

15. Seek and gain approval of executives to secure purchasing contracts with new suppliers or vendors.

16. Continuously compare product prices and service quality to ensure a company gets the best deals on purchased products/ services.

17. Maintain accurate record of relevant purchase document for reference purposes.

18. Oversee the processing of payment and preparation of invoices.

19. Prepare and manage budget for the purchase department.

20. Carry out market analysis to determine future product/material availability.

Job Requirements:

• Candidate must possess at least Bachelor\'s Degree or higher education in business, accounting, supply chain management, logistics, business administration or in other similar field.

• At least 5 - 7 years of working experience in the related field is required for this position.

• Experience and Knowledge with Oracle Netsuite System and strong command of MS Excel for data analysis.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).

• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation skills.

• Management and leadership skills.

• Multi-tasking and time-management skills, with the ability to prioritize tasks.

• Highly organized and detail-oriented.

• Excellent analytical and problem-solving skills.

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