Job Description

The Position

Job Responsibilities:

Execute the day-to-day activities according to the highest standards of financial control, compliance and best practice. Ensure quality and accurate delivery of services within agreed key performance indicators (KPIs) and as defined in the Service Level Agreement (SLA) and SOPs of the respective business sub-process.

Follow the instructions of the Team Lead and Managers regarding the daily work coordination.

Develop knowledge and capability to raise competence to expected levels to meet current and future business needs.

Contribute process and technical expertise to process improvement initiatives.

Support on assigned projects or program

Key Accountabilities:

Manage Ordering Processes

Validate and process Purchase Requisition to ensure completeness and in compliance with Procurement Policy.

Send Purchase Orders to vendors

Manage, follow up and keep track of an open Purchase Order

Manage and Resolve internal and external query

Invoice Reconciliation

Participate in invoice reconciliation process. Work closely with Accounts Payable Analyst to resolve any outstanding invoice reconciliation or mismatch.

Analytics and Reporting

Execute and produce accurate and timely reports

RFP Management

Manage and Execute the RFP process

Manage Contract Repository

Ensure all contracts are filed and easily accessible for future use.

Ensure Compliance

Ensure adherence to the Procurement Policy, Directive, Guidelines and Local Procurement SOP\xe2\x80\x99s.

Key skills and Experience:

Degree or Diploma in Business Studies, Finance & Accounting/Commerce, IT, Supply Chain or Procurement equivalent.

Good communication skill and able to communicate effectively in English. Able to speak, read and write in Mandarin to support related countries.

At least 3 years experience in a centralized purchasing environment and Supply Chain with production planning background. Note: Applications by individual\xe2\x80\x99s with less than 2 years\xe2\x80\x99 experience will be at the Associate Procurement Analyst level.

Experience of working in a shared service centre across a global / large organization will be an added advantage

MNC experience within the pharmaceutical industry is a plus.

Job Specific Competencies

Good negotiation and communication skills.

Resourceful in identifying new sources of items requested.

Good analytical skills

Results oriented

Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we\xe2\x80\x99ve become one of the world\xe2\x80\x99s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

The Roche Services & Solutions as well as People Support Solutions organisations located in Kuala Lumpur provide end-to-end business solutions for Finance, Procurement, IT, Communications, People & Culture (Human Resources) and beyond to our Roche colleagues across the APAC region. Today Roche employs altogether around 1100 employees in Malaysia.

Roche is an Equal Opportunity Employer.

Roche