Job Description

JOB DESCRIPTION

1. Procurement & Purchasing Support

End-to-End PO Management:

Facilitate the full procurement cycle by preparing, reviewing, and issuing Purchase Orders (POs) based on approved requisitions.

Tracking & Reporting:

Maintain and update digital purchasing trackers to provide real-time visibility into order statuses, ensuring stakeholders are informed of any delays.

Supplier Relationship Management:

Act as the primary point of contact for vendors to verify order receipt, negotiate delivery schedules, and resolve any discrepancies in shipments or invoices.

Market Analysis:

Conduct market research and perform detailed price comparisons across multiple suppliers to identify cost-saving opportunities and ensure the company receives the best value.

2. Documentation & Compliance

Records Management:

Establish and manage a systematic filing structure for all procurement contracts, receipts, and correspondence to ensure quick retrieval of information.

ISO Quality Standards:

Maintain strict adherence to ISO standards by ensuring all procurement workflows are documented according to quality management SOP.

Audit Preparation:

Perform regular internal reviews of documentation to ensure "audit-ready" status at all times, minimizing risk during compliance checks.

3. System Administration & Finance Support

Data Entry & Management:

Process and input journal vouchers and purchasing transactions into the ERP/Accounting system with a high degree of accuracy to maintain financial integrity. Monitor and maintain the accounting system to organize records, preventing duplicate entries and ensuring correct procurement workflow/SOP

Reconciliation:

Assist in reconciling purchase orders with invoices and delivery notes to ensure "three-way matching" before final payment processing.

4. Operational Support

Ad Hoc Task:

Perform additional administrative or operational tasks as requested by the supervisor to support departmental goals and to ensure smooth departmental workflow.

JOB REQUIREMENTS

Academic Qualifications

Education:

Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Accounting, or a related field.

Competencies & Skills

Technical Proficiency:

Basic skilled in Microsoft Office (specifically Excel) and Google Drive for data management and collaborative work.

Communication:

Excellent verbal and written communication skills in both

English and Bahasa Malaysia

to facilitate effective coordination with suppliers and internal departments.

Operational Excellence:

Highly organized with a strong attention to detail and a proactive approach to follow-up tasks and deadline management.

Work Experience

Experience Level:

Open to

Fresh Graduates

or candidates with a minimum of 1 year of relevant experience in procurement, or administration.

Additional Requirements

Transport:

Possess own transport (

car*) to handle the off-site purchase and collection of office supplies and general equipment.

General:

Strong sense of responsibility and the ability to work independently when performing ad hoc operational tasks.
Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,000.00 - RM2,400.00 per month

Benefits:

Free parking Opportunities for promotion Professional development
Ability to commute/relocate:

Shah Alam (Petaling): Reliably commute or planning to relocate before starting work (Preferred)
Language:

Malay (Preferred) English (Preferred)
License/Certification:

Car - License & Transport (Preferred)
Location:

Shah Alam (Petaling) (Preferred)
Willingness to travel:

50% (Preferred)
Work Location: In person