Job Description

Job Title: Procurement Assistant

Department: Finance & Admin

Reports to: Group Finance Manager

Location: Putra Heights, Subang Jaya

Job Summary:

We are looking for a reliable and organized Procurement Assistant to support our procurement department. The ideal candidate will be responsible for handling the administrative aspects of sourcing and purchasing materials, equipment, and services. You will play a key role in ensuring a smooth and efficient purchasing process by maintaining accurate records, liaising with suppliers, and tracking orders.

Key Responsibilities:

Prepare and process purchase requisitions and purchase orders (POs) accurately and in a timely manner. Liaise and correspond with suppliers to request quotations, check stock availability, and confirm prices and lead times. Monitor the status of open purchase orders to ensure on-time delivery of goods and services. Receive and inspect deliveries to verify that they match the PO specifications and quantity. Maintain and update purchasing records, including supplier information, product details, and pricing. Assist in sourcing new suppliers and obtaining competitive quotations. Coordinate with other departments (e.g., Warehouse, Accounts) to ensure smooth workflow regarding deliveries and invoicing. Resolve any issues related to purchase orders, such as delivery delays, quality problems, or invoice discrepancies. Maintain a systematic filing system for all purchasing documents (POs, delivery orders, invoices). Perform other administrative and procurement-related duties as assigned.

Qualifications and Requirements:

Education: Minimum SPM, Certificate, or Diploma in Business Administration, Supply Chain Management, or a related field. Experience: At least 1-2 years of experience in a purchasing, procurement, or administrative role.

Skills:

Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with purchasing software or ERP systems is a plus (Codemax & SQL). Strong communication and interpersonal skills. Good negotiation and follow-up skills. Excellent organizational skills with a keen eye for detail. Ability to work independently and manage multiple tasks effectively.
Job Types: Full-time, Fresh graduate

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

Dental insurance Health insurance Maternity leave Opportunities for promotion Parental leave Professional development Vision insurance
Ability to commute/relocate:

Subang Jaya: Reliably commute or planning to relocate before starting work (Preferred)
Education:

Malaysian Special Skills Certificate (Preferred)
Experience:

Purchasing: 1 year (Preferred)
Location:

Subang Jaya (Preferred)
Willingness to travel:

50% (Preferred)
Work Location: In person

Application Deadline: 10/20/2025
Expected Start Date: 10/24/2025