Job Description

Job Responsibilities

The Procurement Manager is responsible for

leading, planning and independently managing the full end-to-end procurement functions

for all materials, equipment, subcontract works and services required for construction and project operations.

The role demands

excellent expertise in costing, budgeting, procurement planning, supplier sourcing, contract negotiation and contract administration

, with the ability to

handle all procurement-related matters independently

. The Procurement Manager plays a critical role in ensuring

cost efficiency, contractual compliance, supply continuity, quality assurance and timely project delivery

, while upholding the highest standards of governance, integrity and professionalism.

End-to-End Procurement Management:

Independently manage the

entire procurement lifecycle

, including procurement planning, sourcing strategy, tendering, evaluation, negotiation, award, contract administration, delivery coordination, variation management, dispute resolution and final close-out. Act as the

single point of accountability

for all procurement-related matters across projects and operations. Ensure procurement activities are executed efficiently with minimal supervision while maintaining strong internal controls and governance standards.

Procurement Strategy and Planning (Project-Centric Alignment)

Develop and implement

effective procurement strategies

aligned with project requirements, construction schedules, budgets and company objectives. Prepare

detailed procurement plans and schedules

, identifying long-lead items, critical materials and high-risk procurement packages at early stages. Work closely with

Project Managers, Engineers, Planning, and Operations teams

to ensure procurement timelines fully support project execution. Stay updated on industry trends, market conditions, and supply chain developments to support informed purchasing decisions and proactive risk mitigation.

Costing, Budgeting and Commercial Control (Finance-Centric Alignment)

Demonstrate

strong financial acumen

, with excellent experience in

costing, budget development, expense management and revenue/cost optimization.

Prepare, review, and validate

detailed cost estimates, Bills of Quantities (BQ), cost comparisons and value-for-money assessments

. Manage procurement budgets, track commitments and expenditures and ensure procurement activities remain within approved financial limits. Implement cost control measures and identify opportunities for

cost savings, value engineering and procurement process improvements.

Prepare regular reports on procurement costs, savings achieved, budget variances and financial exposure for management review.

Supplier Sourcing and Relationship Management

Identify, evaluate, and appoint suppliers and subcontractors based on quality, cost competitiveness, reliability, compliance and service capability. Establish and maintain strong, ethical, and professional relationships with key suppliers and vendors while safeguarding the Company's commercial interests. Monitor supplier performance and address issues related to quality, delivery, pricing and service levels. Maintain an approved supplier and subcontractor database, including pre-qualification, performance evaluation and compliance records.

Tendering and Commercial Negotiation

Lead and manage RFQ, RFP, and tender processes, including preparation of tender documents, evaluation criteria, technical and commercial assessments and recommendation reports. Conduct commercial and contractual negotiations to secure favourable pricing, payment terms, delivery schedules, warranties and risk-balanced conditions. Ensure procurement decisions are transparent, defensible and aligned with company governance requirements.

Contract Management and Administration (Contract-Centric Alignment)

Draft, review, and administer

procurement contracts, purchase orders and subcontract agreements,

ensuring clarity on scope, specifications, pricing, timelines and obligations. Ensure all contracts are

legally sound, commercially fair and risk-mitigated,

in coordination with Finance and Legal teams where required. Manage contract variations, claims, extensions of time, disputes and performance-related issues arising from procurement activities. Monitor supplier and subcontractor compliance with contractual KPIs and enforce corrective actions where necessary.

Purchase Order, Delivery and Inventory Management

Oversee the preparation, issuance, and approval of purchase orders in accordance with delegated authority limits. Ensure accurate and timely processing of purchase orders, delivery orders, invoices, and payment documentation. Monitor order status and delivery schedules to ensure materials and services are delivered on time to meet project milestones. Lead inventory and store functions to maintain optimal stock levels, minimize wastage, and prevent material shortages. Conduct regular inventory audits and reconcile discrepancies.

Quality Assurance and Technical Compliance

Ensure all procured materials, equipment, and services comply with

approved specifications, quality standards and contractual requirements.

Coordinate with QAQC and project teams to implement inspection and verification processes. Address quality non-conformance issues with suppliers and ensure timely corrective and preventive actions.
9.

Governance, Compliance and Risk Management

o Ensure full compliance with the Company's procurement policies, financial controls, statutory regulations and anti-bribery requirements.

o Identify and mitigate procurement-related risks, including commercial, contractual, supply chain and compliance risks.

o Maintain complete, accurate, and auditable procurement records for internal audit, external audit and regulatory purposes.

10. Leadership, Communication and Team Development

o Provide

strong leadership, strategic direction and guidance

to the procurement and inventory teams.

o Motivate, mentor, and inspire team members to achieve departmental and organizational goals.

o Conduct performance evaluations, identify training needs and support continuous professional development.

o Demonstrate

excellent communication, negotiation and stakeholder management skills,

engaging effectively with Project, Finance, Legal, Suppliers and Senior Management.

11. Reporting and Continuous Improvement

o Prepare and present management reports

on procurement status, cost performance, savings achieved, supplier performance and contractual exposure

.

o Drive continuous improvement initiatives to enhance procurement efficiency, cost optimization, and process standardization.

o Contribute to the enhancement of procurement policies, SOPs and governance frameworks.

12. Miscellaneous Duties:

o Special Assignments: Handle special projects and assignments as directed by senior management.

Job Requirements

Bachelor's Degree in Contract Management, Quantity Surveying, Procurement, Supply Chain Management or its equivalent.

Minimum ten (10) years working experience in Procurement, in similar position or related working experience in construction industry and handling large-scale or fast track projects (e.g. infrastructure, data centers or commercial developments.).

Professional procurement or supply chain certification is highly preferred, such as Chartered Institute of Procurement & Supply (CIPS) (Level 4-6) or Certified Professional in Supply Management (CPSM) (ISM).

Proven capacity to independently manage the entire procurement lifecycles/functions, including costing, tendering, negotiation and contract administration.

Strong expertise in

costing, budgeting, commercial evaluation and contract management

.

Excellent leadership, strategic thinking and interpersonal skills

, with the ability to motivate and inspire teams to achieve common goals.

Excellent communication, negotiation and stakeholder management skills

.

Strong organisational abilities with keen attention to detail and the ability to prioritise tasks effectively in a fast-paced environment.

Strong financial acumen, with experience in

budget development, expense management and cost/revenue optimization

.

High level of

discretion, integrity, professionalism and confidentiality handling

.

Ability to work independently under pressure and manage multiple procurement packages simultaneously.

Analytical, detailed-oriental and writing skills, including solid experience in writing functional and technical specifications.

Ability to manage multiple priorities and meet project deadlines effectively.

Proficient in Microsoft Office applications, Microsoft Project, AutoCad and Primavera.

Job Type: Full-time

Pay: RM8,806.35 - RM12,789.39 per month

Work Location: In person