Job Description

The Procurement Manager is responsible for developing and implementing effective procurement strategies to ensure the optimal purchasing of materials and services across all schools under the ACE EdVenture Group. This role emphasizes cost-efficiency, supplier relationship management, continuous improvement in procurement operations, and risk management. The Assistant Procurement Manager will also oversee a team, ensuring alignment with organizational goals and compliance with legal standards.

Duties and Responsibilities

Procurement / Sourcing

Develop and implement sound, cost-effective strategies for the purchasing of materials and services essential to the business. Manage, source, and purchase assets, services, parts, repairs, and other tangible and non-tangible items, ensuring cost-efficiency and quality. Maintain strong relationships with existing suppliers while continually scouting and evaluating additional vendors to expand the supplier base. Conduct comprehensive cost analyses and set benchmarks for continuous improvement in procurement processes, focusing on enhancing product quality and delivery timeliness. Collaborate closely with the Operations team and other departments to ensure procurement activities align with business needs and objectives. Work with the Accounts team to ensure timely payments to vendors and suppliers. Prepare and manage procurement budgets, ensuring alignment with financial targets.

Project Management / Co-Coordination

Assist the Head of Procurement in managing and executing projects, including sourcing, purchasing, follow-ups, and payments throughout the project lifecycle. Stay informed on project scopes, components, progress, and deliverables, ensuring procurement activities are completed on time and within budget.

Supplier and Contract Management

Oversee contract management, including processing and reviewing new contracts to ensure favorable terms and conditions for the company. Work closely with the legal department to ensure that all procurement contracts are legally sound and beneficial to the company. Manage the entire lifecycle of contracts, including renewals, revisions, amendments, and expirations. Develop risk management procedures to mitigate potential losses due to product shortages or other supply chain disruptions.

Communication and Collaboration

Regularly communicate with management regarding the efficient flow of goods and services, ensuring any issues affecting production are promptly addressed. Ensure effective communication and collaboration between the procurement department and other departments to streamline processes and achieve organizational goals. Maintain an open line of communication with stakeholders, providing regular updates and insights on procurement activities and improvements.

Continuous Improvement and Innovation

Recommend and implement new approaches and strategies to enhance procurement processes and align them with the organization's direction. Continuously seek opportunities to improve procurement operations, driving innovation and efficiency. Attend both in-house and external training sessions to enhance professional skills and stay up-to-date with industry trends.

Other Duties

Adhere to performance-based approach utilizing key performance indicators to make data driven decisions. Communicate effectively with other departments so that everyone is in alignment. Ensure that the workflow and scope within Procurement and between other departments are streamlined. Anticipate and identify opportunities to improve the processes to support the direction of the organisation and the schools, and presenting suggestions to the key stakeholders.
Job Types: Full-time, Permanent

Pay: RM5,500.00 - RM7,000.00 per month

Benefits:

Free parking Health insurance Meal provided Opportunities for promotion Professional development
Work Location: In person