Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Interrelations

Reporting to Team Leader- Procurement Support and closely working with members of Global Procurement Services, Vessel Accounting group and Treasury group. Also having liaison with vendors, management centres in Wilhelmsen Ship Management.

Formal authorities

Authorised to perform the following tasks:-

To register invoices, debit/credit notes into Eyeshare

Communicate with:

Vendor

GPS Team Members

Vessel Managers/Crew Officers/Managers

Department Head

Vessel Accounting Group

Corporate Accounting

Main responsibilities and tasks

Ensure all incoming invoices via electronic mailbox are scanned and essential details are captured correctly prior registration in Eyeshare.

Ensure all hardcopies are refrained from registration and send email informing the vendor to submit invoices via email only.

Ensure all invoices received are compliance to WSM PO/Invoice standard.

Ensure all invoices received are registered into Eyeshare within agreed timeframe from date of receipt \xe2\x80\x93 2 working days.

Ensure all invoices are registered with correct vendor, amount & currency.

Ensure bank details stated on the invoices are checked/verified against bank details registered in system before invoice is registered.

Ensure all invoices are paid in accordance with the required payment terms.

Ensure that the daily batch of approved AP\xe2\x80\x99s list are retrieved & transferred to treasury for payment processing.

Ensure that the credit note of closed PO/invoice and/or non-compliance credit notes are returned to vendor for refund directly without processing.

Send reminders to Vessel Managers and or PIC for all outstanding unpaid invoices.

Coordinate and answer all invoice related inquiries from internal and external stakeholders.

Liaise with other management centres, Procurement officers, WVA Treasury and vendors with regards to invoice receive from suppliers.

Statement of accounts and payment queries

Vendor Bank Details

Other duties as assigned.

Accountabilities

The position will be measured against timely registration of invoices received as per agreed guideline and working procedure.

The position is also measure on accuracy of the invoices registered in system.

The position will be measured on achievement of Invoice Turnaround time against KPI set.

The position will be measured on the response time on attending internal and external queries.

Qualifications

Mandatory requirements

Diploma/Degree in commerce, business administration, accounting and/or finance.

Fair command of English.

Additional preferences

Good organizational skills.

Analytical Skills

Experience in Invoice Registration in SSC environment

Process Involvement

All business systems used within Procurement, including BASSnet, EyeShare, SAP, Simdojo, MS Excel and Word

Analytical Skills

Experience in Invoice Registration in SSC environment

Process Involvement

All business systems used within Procurement, including BASSnet, EyeShare, SAP, Simdojo, MS Excel and Word

#WSM

Wilhelmsen