Job Description

Job description

About United Nations University

The United Nations University (UNU) is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States. For the past four decades, UNU has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development, and welfare. With more than 400 researchers in 12 countries, UNU\'s work spans the 17 Sustainable Development Goals\' full breadth, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.

United Nations University Institute (UNU-IIGH)

UNU International Institute for Global Health (UNU-IIGH), Kuala Lumpur, Malaysia, is the designated UN think tank on global health, serving as a policy translation hub for UN member states, agencies and programmes. It was established by a statute adopted by the Council of the United Nations University in December 2005.
The Institute generates policy-relevant analysis by applying a gender lens to inform the development, implementation and evaluation of health programmes. UNU-IIGH also supports the capacity development of local decision-makers and stakeholders to engage effectively with global health challenges within the 2030 Agenda for Sustainable Development.
The current work of the Institute includes conducting research, promoting policy change and facilitating policy implementation around a number of global health topics, including gender and health; maternal, sexual and reproductive health; decolonisation and global health governance; health systems policy; implementation research in health; digital health; communicable disease control; the commercial determinants of child health; and health equity.
As a neutral convener, and leveraging its position within the UN, UNU-IIGH works with a network of academic, policy and civil society experts to serve as a platform for critical thinking and the exchange of knowledge and tools for policy influence and consensus-building.

Responsibilities

Under the guidance and direct supervision of the Director, the successful candidate is entrusted with the following responsibilities:

• Work in close collaboration with colleagues from UNU Centre (Headquarters) to ensure an efficient flow of information, actions on instructions and agendas.
• Liaise with the UN and other international and national institutions in the preparation of contributions to UN reports and coordination mechanisms.
  
• Ensure effective and efficient functioning of the Director office, full confidentiality in all official communication, maintenance of protocol procedures, management of information flow, and follow-up on deadlines and commitments.
  
• Assist in coordinating programme/project planning and preparation; implementation, monitoring and closure under the Directorate.
  
• Assist the operations manager in the preparation and analysis of programme/project budget proposals.
• Any other functions as identified by the Director.

The role also includes Administrative Support

• Provide substantive and administrative support in managing priorities and workflow of the Directorate.
• Coordinate and monitor multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
  
• Compile and analyse data from a variety of sources (including UNU\xe2\x80\x99s ERP System), summarizing and presenting conclusions for review by the Directorate.
• Manage scheduling of the Directorate.
• Screen and prioritize incoming correspondence; draft responses where appropriate and monitor and follow up on actions to be taken.
• Support the Directorate in presentations to intergovernmental bodies and other meetings through background research, briefing notes, slides, relevant documentation, etc.
• Organize official receptions, meetings, etc.
• Manage quality control checks for all outgoing documents.

Work requires frequent interaction with the following:

• All staff members of the Institute i.e. Director, Research Fellows, Administrative staff and individuals/contractors and clients of UNU-IIGH.
• Diplomatic staff, non-governmental organizations, government officials, media representatives, international organisations, etc.
  
• Focal points and advisors from UNU Centre (Headquarters) e.g. Office of Administration (Human Resources, Procurement, Finance), Programme Support Unit, etc.

Competencies

Values:

• Inclusion \xe2\x80\x94 take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity
• Integrity \xe2\x80\x94 act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards
• Humility \xe2\x80\x94 demonstrate self-awareness and willingness to learn from others
• Humanity \xe2\x80\x94 act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet

Behaviours:

• Connect and collaborate \xe2\x80\x94 building positive relationships with others to advance the work of the United Nations and work coherently as One UN
• Analyse and plan \xe2\x80\x94 seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
• Deliver results with positive impact \xe2\x80\x94 hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
• Learn and develop \xe2\x80\x94 pursue own learning and development and contribute to the learning and development of others
• Adapt and innovate \xe2\x80\x94 demonstrate flexibility, agility and the ability to think and act in novel ways

Qualifications

Required Qualifications and Experience:

• Bachelor\xe2\x80\x99s Degree in Administration or any other discipline relevant to the mission and operations of the Institute.
• 5 years of relevant work experience related to public administration or programme management, preferably in an international environment.
• Knowledge of United Nations administrative processes and procedures is desirable.
• Demonstrated experience using MS Office applications (MS Word, Excel, PowerPoint, Access, etc.)
• Knowledge and experience in using an Enterprise Resource Planning (ERP) system and any web-based management system is an asset.
• Fluency in oral and written English is required; working knowledge of Bahasa Malaysia and/or any other United Nations official languages is an asset.
• Leadership, problem-solving skills, and ability to maintain office records in an accurate and systematic manner.
• Efficiency in establishing work priorities and completing tasks within established timelines.
• A self-starter who can multi-task and work under minimal supervision with a high level of resilience.
• Good team player with strong interpersonal skills demonstrated by the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Knowledge or experience in a health-related field would be a significant advantage.

Remuneration

The successful candidate will be employed under a consultancy contract, and no relocation allowances will be applied. UNU offers an attractive compensation package, including a monthly net salary of RM 4,374.75, commensurate with the experience and qualifications of the candidate.
UNU is not liable for any taxes that may be levied on the remuneration you receive under this contract. Payment of any such taxes remains the sole responsibility of contract holders.

Duration of contract

The duration of the initial contract is 6 months with the possibility of renewal.

Expected Start Date: As soon as possible

How to Apply:

To apply to UNU, you will not need an account. Instead, we ask that you:

• Apply via the link below;
• fill out the UNU P11 form (please avoid using similar forms provided by other United Nations organisations);
• provide a motivation statement (in the P11 form); and
• answer a few questions that are tailored to the position.

You may wish to refer to the UN Values and Behaviours Framework for more information. Application Deadline: 4 May 2023

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks, and references.

Special Notice

UNU does not sponsor a working visa for this position.
UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

Information about UNU rosters

UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU.
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