Job Description

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021-22 we reached 650 million people.

Role Purpose:
The Programme Coordinator, Arts will support the programme team in the implementation of programmes and projects in compliance with British Council policies and procedures including financial admin, reporting and data collection, operational project delivery and managing relations with delivery partners.

Main accountabilities but not limited to the following:
Managing self and others

• Holds vendors and suppliers to account for delivering services.
• Has the ability to work independently and manage workload against project deadlines.

Financial Support

• Plan and report on project financial plans and budget expenditure and forecasting to Programme Managers and Head of Programme Delivery; manages smaller budgets.
• Maintain clear and up-to-date records on all financial transactions as per audit requirements.
• Ensure relationships with vendors are maintained and payments are processed on time and in accordance with FABS on-line system (SAP Finance) guidelines.
• Compliance to BC financial policies and procedures.

Project Management

• Responsible for data management including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet needs of funders.
• Supports internal compliance such as due diligence, records management, data collection and storage.
• Manages grants administration, selection & evaluation, and procurement processes.
• Manages events-based components and trainings within a programme.
• Supports the project / programme manager in implementing diversity mainstreaming action plans and contributes to it.

Relationship and Stakeholder Management

• Manages relationships with clients/partners/stakeholders at appropriate level.
• Manages relationship with vendors and suppliers and holds them to account for delivering services.

Equality, Diversity and Inclusion (EDI)

• To actively contribute to an inclusive and anti-racist organisational culture, being aware of your own biases, and taking action to mitigate against these. Ensuring people feel valued and are treated equitably, with support for people\'s well-being and mental health.
• Understand the British Council\'s approach to equality, diversity and inclusion and how it applies to your role, and make time for learning and development relating to EDI and anti-racism.

Role specific knowledge and experience:

• Experience of working in a supporting role on programmes or projects.
• Administrative, document management and financial administration experience.
• Good understanding of basic concepts of monitoring and evaluation, and how they are central to good project management.
• Able to manage delivery of digital events on basic platforms (Microsoft Teams) and face to face events ensuring all corporate standards are met, including those for accessibility and safeguarding (desirable)
• Working knowledge of British Council SAP system or similar software (desirable)
• Confident user of information technology (Word; Excel; PowerPoint) and Microsoft 365 functionality

Further Information:
Pay Band: 4 (from MYR 2,884 per month)
Contract Type: Indefinite
Location: Kuala Lumpur, Malaysia
Requirements:

• The British Council systems and global processes operate in English. Written and verbal proficiency in English is required at level B2.
• Undergraduate degree or equivalent relevant experience
• Local Direct Hire: Applications are welcomed from candidates currently in this location with a natural right to work.

Applications are also welcomed from candidates currently based in other British Council country offices. However, please note candidates must have a natural right to work in the country, on a permanent basis, as immigration clearance and/or on-going visa support is not provided by the British Council for this role. Relocation support is also not provided.
Closing Date: Monday, 31 July 2023- 23:59 Philippine Time (GMT +8)

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council\'s Safeguarding policies for Adults and Children.

If you have any problems with your application please email

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our \'ASK HR\' email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.

British Council