Job Description

JOB PURPOSE Renewable energy industry is shaping the future of sustainable energy. Joining the team will provide you the opportunity to provide crucial support and coordination to ensure the successful execution of our energy solutions. You will play a pivotal role in facilitating efficient project management, fostering effective communication with both internal and external stakeholders, and maintaining a streamlined administrative processes. Your contribution will directly impact the company\'s ability to deliver high quality service to our clients from inception until completion. Through this job, you will learn how to work in a fast-paced environment, gain knowledge about this rapidly booming industry and make a positive impact on the environment and communities that we serve. If this tickles your interest, join EFS and begin your contribution to the growth and success of our renewable energy initiatives. KEY RESPONSIBILITIES Project Coordination: Assist and collaborate with project team and cross-functional teams to assist in all administrative functions and processes including planning, organising and monitoring of projects from beginning until completion. Coordinate all applications necessary for projects with the relevant authorities (TNB, SEDA, ST, MIDA, etc) Schedule Management: Develop and maintain project schedules, track progress, and identify potential delays and bottlenecks. Coordinate with internal teams and external partners/stakeholders to ensure project timelines are met and project resources are optimally utilised. Administrative Support: Prepare, organise and distribute all necessary project materials, maintain accurate project records, including contracts, permits, invoices, submissions, and other essential documentation. Assist with procurement activities, such as sourcing materials and managing vendor relationships. Assist with specifications and bill of quantities for contracts and tendering. Stakeholder Engagement: Liaise with relevant authorities (TNB, SEDA, ST, MIDA, etc) when necessary. Foster positive relationships with clients, contractors, suppliers and regulatory authorities. Respond promptly and accurately to inquiries, provide necessary project information, and address concerns to maintain strong partnership and ensure customer satisfaction. Reporting and Documentation: Generate reports, summaries, and presentations to provide project updates, progress tracking, and performance analysis. Maintain accurate project documentation, including meeting minutes, change orders, and quality assurance records. Continuous Improvement: Proactively identify areas for process improvement and contribute to the development and implementation of best practices. Seek opportunities to enhance operational efficiency, cost-effectiveness, and project delivery. Others: Ad hoc projects when required by management. JOB COMPETENCIES REQUIREMENT High-level writing, presentation and communication skills Strong organisational and multitasking abilities with exceptional attention to detail Solid analytical and problem-solving skills to identify and resolve project-related challenges Passionate about our solar and energy efficiency solutions and curious about the industry Ability to work effectively in a cross-functional team environment Self-driven and proactive in finding solutions and meeting company objectives MINIMUM ESSENTIAL QUALIFICATIONS Formal Education: Bachelors\' Degree or Diploma in Business Administration, Engineering, or a related field Work Experience: Total Relevant Experience: Minimum of 1 year, experience in the solar industry is desirable Skills / Knowledge/ Qualifications Fluency in English language and Bahasa Malaysia (Mandarin is an added bonus). Proficiency in MS Office (in particular Word, Excel and PowerPoint) Knowledge of renewable energy industry practices, regulations, and environmental considerations is desirable

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