Job Description

We are seeking a highly organized and proactive

Secretary

to provide project coordination and secretarial support to the Director. The role is responsible for managing schedules, handling correspondence, organizing meetings, preparing documents and maintaining records. This position will be reporting to the Managing Director and also assisting the project team in project execution and operation.

JOB DESCRIPTION

MD's Office Administration

Manage calendar, schedule meetings, appointments and personal matters Arrange business travel, including flights, accommodation, and transportation Handle day-to-day administrative tasks, including travel arrangements, filing and maintaining records Take minutes of meeting as and when required To undertake any other matters

Project Administration

Ensure effective follow up on project, assignment or task, including timeline, completion and actions to be taken prior to project meetings and Progress Report Meeting Maintain contact lists (project, vendor and client), correspondence log and action log Prepare documents such as progress, reports, correspondence, memos, presentation materials Involve in project management, project coordination and implementation Assist in site supervision and carrying onsite duties when needed Manage and maintain project-related documentation Ensure prompt payment from suppliers/vendors Attend progress reporting meetings Monitor actual cost versus budget of all the progress claims received from supplier and clients Coordinate and schedule meetings as needed ensuring that minutes are written comprehensively and accurately and distributed to the relevant parties promptly

REQUIREMENT

Education & Experience

Minimum with Diploma or equivalent (preferably in Secretarial, Business Administration or project related field) Experience working with senior executives or in a corporate setting is preferred Prior experience in project coordination will be an added advantage
Job Type: Full-time

Pay: RM4,500.00 - RM6,000.00 per month

Benefits:

Additional leave Dental insurance Health insurance Maternity leave Parental leave Professional development
Work Location: In person