Brief Position Description

The Proposal Budget and Contract Specialist II is responsible for the development and preparation of proposals, budgets and contracts for new business. The PBC Specialist will be accountable for generating high quality and timely proposals, budgets and contracts. PBC Specialist work closely with the Business Development team and Projects Managers to ensure high quality documents are delivered according to client expected timeline.

Minimum Qualifications & Experience

Graduate in a clinical or life sciences-related field. Relevant experience/qualifications in allied professions may also be considered. At least three years\' experience within the pharmaceutical industry in a similar role preparing proposals, budgets and/or contracts. At least two years\' experience preparing budgets, contracts and proposals in a CRO environment or demonstrated exceptional capabilities in proposal, contract and budget development within Novotech. Previous experience working directly with clients will be highly regarded. Must be able to communicate clearly, able to prioritise and meet deadlines. Must have advanced Microsoft office capabilities, specifically Excel, Word and PowerPoint.

Responsibilities

1. Collaborate with BDA/M and Client Operations to develop the required documents to support the development of new and repeat business opportunities.

2. On all assigned opportunities, ensure a high level of understanding of the requirements, scope and client expectations, undertaking a detailed review of the RFP, proposed project outline and any other available resources.

3. Prepare high-quality proposal materials. Collate required content and finalise proposal; responsible for substantive editing, drafting and formatting to ensure proposals accurate reflect customers requirements and are consistent with Novotech branding guidelines. Research, compile and present statistics, experience tables and company information for RFP and RFIs.

4. Prepare budgets for new opportunities and change orders based on sponsor requirements in the Novotech pricing tool within the required timeframe. Collaborate with BDA/M, Client Operations and Project Management to and negotiate budgets with sponsors as required. Prepare other budget documentation, including mapping to client grids where required. Accurately prepare complex client budgets mapped from the Novotech pricing tool.

5. Liaise with vendors and external parties for quotes and vendor capabilities where required for incorporation into budgets and proposals.

6. Lead collation of input from other Novotech departments where required to address RFP and sponsor questions.

7. Prepare sponsor contracts and facilitate legal department review and execution in accordance with agreed timelines and guidance. Work closely with the Clinical Operations team to facilitate contract development, negotiation and execution for pre and post-award contracts.

8. Collaborate with BDA/M and Client Operations to develop materials for Bid Defense meetings. Attend and contribute to Bid Defence preparation meetings.

9. Participate in BD handover meetings to Novotech Operational team where requested.

10. Maintain and update required systems including SalesForce and SharePoint in a timely manner.

11. Assist in the development of new process initiatives and review of associated documentation as required.

Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect.

Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs.

We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities.

We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.