Job Description

Job Responsibilities:

1. Purchasing & Order Management

Order Execution:

Prepare Purchase Orders (PO), manage repeat orders for standard inventory, and track shipments to ensure timely delivery.

Receiving & Verification:

Coordinate with the Warehouse to verify incoming goods against PO/DOs and resolve any damages or shortages.

Payment Monitoring:

Match supplier invoices to POs, resolve billing discrepancies, and coordinate with Finance to ensure timely payments.

Records:

Maintain accurate purchasing data, cost sheets, and supplier details in the system.

2. Inventory Support

Stock Control:

Monitor inventory levels for critical SKUs to prevent out-of-stock situations and plan replenishment with the Warehouse team.

Issue Resolution:

Handle all post-delivery disputes regarding quality or short-shipments.

3. Office & Operations Administration

Asset & Supplies:

Manage the company asset registry (laptops, mobile phone etc) and procure office/warehouse supplies (stationery, pantry, packing materials).

Facility & Compliance:

Oversee office maintenance (air-con, cleaners), safety compliance, and business license/insurance renewals.

Admin Support:

Handle staff onboarding/offboarding logistics (IT setup, access cards) and verify staff/Director expense claims before submission to Accounts.

Requirement:

Experience:

Proven experience in purchasing administration, sales coordination, or general office administration.

Language:

Proficiency in

Mandarin

(to liaise with suppliers) and English/Malay.

Skills:

Strong attention to detail, organized, and capable of multi-tasking between purchasing data and physical admin tasks.

Computer Literacy:

Competent in Microsoft Office (Excel, Word) and comfortable learning purchasing software.
Job Type: Full-time

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

Flexible schedule Free parking Opportunities for promotion Professional development
Work Location: In person