Job Description

Job title :

Purchasing cum Receiving Officer

Department :

Finance

Report to :

Financial Manager

Duties & Responsibilities:

1. Purchasing

Oversee and ensure the effective implementation of the purchasing system to maintain uninterrupted supply of quality goods and services. Ensure timely preparation of purchase orders so that all approved purchase requests are processed and goods are delivered on time. Conduct periodic market surveys with relevant departments to determine and validate product availability and pricing. Coordinate and liaise with Heads of Department on all matters related to supplier quality, reliability, and performance. Inform relevant personnel and the Head of Finance about any price differences or fluctuations. Negotiate delivery terms, payment terms, and product quality standards with preferred suppliers. Establish product standards and quality control measures, and monitor adherence. Oversee internal transfer forms and ensure accurate, complete recording. Prepare monthly Purchasing Efficiency reports, highlighting key performance indicators and actions taken to meet targets.

2. Cost Controlling

Ensure all items are received and stored properly according to designated storage locations, packaging, and environmental requirements (temperature, light, humidity), following the FIFO principle. Ensure all issues from the storeroom are ready by the required time; maintain storeroom security at all times. Place all food and beverage orders in coordination with Culinary and F&B Leaders, following company policy. Ensure all administrative tasks are completed in accordance with company policy and directions from the Head of Finance. Maintain daily communication and information exchange with all Heads of Department. Conduct inventories as scheduled with the Head of Finance for all food and beverage stocks. Address variances and perform recounts as instructed by the Head of Finance. Regularly check recipe costings to reflect market price changes.

3. Receiving / Storekeeping

Verify deliveries by checking them against purchase orders, invoices, manifests, and supporting documentation. Record and report any overages, shortages, and discrepancies. Communicate with shippers and suppliers to resolve delivery problems. Inspect condition and quality of delivered goods; record and reject damaged items. Process returns of damaged or incorrect items. Maintain accurate and up-to-date records of goods received. Enter daily receiving data into the system without delay. Store stock in an orderly manner in appropriate locations and ensure proper storage conditions. Route items correctly to relevant departments and process inter-department transfers. Organize stock and maintain proper inventory levels. Comply with standard safety, hygiene, and operating procedures. Perform other duties as assigned by management.
Job Types: Full-time, Permanent

Pay: From RM2,600.00 per month

Benefits:

Health insurance Maternity leave Meal allowance Parental leave Professional development
Experience:

Buyer/Purchaser: 1 year (Preferred) Hotel: 1 year (Preferred)
Language:

English (Preferred)
Work Location: In person