Job Description

About the job Receptionist & Admin Assistant
Position : Receptionist & Admin Assistant
Industry : Oil & Gas
Location : KL Office
Key Responsibilities:

• Assist the HR Administrative Executive in managing and delivering general administrative office services.
• Issuing new MSR, Release Orders, Work Orders and processing invoices.
• Monitoring contract ACV and expiry dates in the NAVA Procurement system.
• Ensuring timely renewal of contracts prior to their expiry, including preparing the scope of work/services and cost estimate.
• Monitoring budgets utilisation and preparing monthly reports in accordance to COMPANYs policies and procedures.
• Ensure timely servicing and maintenance of the companys office electrical appliances, such as coffee machines, air-conditionings, water dispensers.
• Support other departments with business travel arrangements, including transportation and hotel bookings.
• Coordinate and arrange appointments for employees offshore medical check-ups and safety trainings for the company.
• Liaising with the vendors/suppliers.
• Supervise the daily activities of the office Tea Lady and Cleaner.
• Perform front office reception duties that reflect a professional image aligned with COMPANYs vision and mission.
• Manage daily incoming and outgoing calls, correspondences and courier service coordination.
• Coordinate meeting rooms bookings to ensure proper scheduling and ensure that the meeting rooms are cleaned and tidied after each use.
• Maintain the cleanliness and tidiness of the reception area at all time.

Requirement(s):

• High school diploma or equivalent; diploma in office administration or related field preferred.
• Proven experience in an administrative or office support role.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with integrity.
• Professional appearance and demeanor.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process

Skills Required