Job Description

This role is responsible to manage, support and perform the task of an Admin Assistant in General Admin Department for the group aside from reception duties. The employees will be responsible to perform admin task as assigned by the superior while take care of reception in ensuring that it is man at all times in an efficient manner. Require the ideal employee to be a detailed and with good people skills. Must be conversant in all languages and able to address all enquiries efficiently at all times.

I) Administration Tasks:

Maintain updated systems for filing, inventory, mailing, and databases. To prepare purchase order and purchase requisition form and update the record in the company internal system upon received request. Inventory and stock control such as pantry items and stationeries. Take inventory and order materials, supplies, and services as needed. Name card ordering upon received request from HOD. Monitoring company monthly billing and statement. Preparation of monthly report such as inventory report, department costing report, hand phone and mobile line report and etc. To prepare the stationery for new joiners. Updating of employee extension & mobile numbers and make announcement to the company staff. Liaison person with other business and support departments in administrative matters.

II) Receptionist tasks:

Answer incoming call, receive courier, document and letter from visitor.

Keep detailed and accurate records of visitor requests and of calls received.

Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Taking of letters from the post box and distribute of letter and document to the department. Ordering of consignment note/ courier bag and typing of consignment note. Setting up of projectors for meeting purpose. Booking of meeting rooms. Perform mailing process for operations department to purchaser. Franking of all letters that needs to be posted out. Screening of emails that are related to the company. Ensuring SOP of receptionist and Admin is observed. Ensuring compliance of COVID-19 SOP. Monitor and report the condition of company's assets in the common areas such as discussion tables, chairs, projector screen.

Requirements:

Diploma in Business Administration or any fields. Minimum 1 year (s) of working experience in the related field. English & Bahasa Malaysia. Mandarin and local dialect's ability will be an advantage. Entry level candidates are welcome to apply. Requires a positive attitude, presentable and professional appearance.
Job Type: Full-time

Pay: RM1,500.00 - RM2,000.00 per month

Benefits:

Opportunities for promotion Professional development
Work Location: In person