Job Description

Retail Procurement Manager

Key Responsibilities

1. Category Planning & Procurement Strategy (Convenience + Bookstore Concept)

Develop category strategies for both convenience store and bookstore segments, covering FMCG, ready-to-eat food, beverages, daily essentials, stationery, books, and seasonal items. Plan purchasing direction based on sales trends, seasonal demands (exam season, back-to-school, festive periods), and customer demographics. Adjust category mix according to each store's community profile to achieve a "localized assortment" strategy. Regularly update bestseller lists and eliminate slow-moving items to maintain product freshness and competitiveness. Utilize space management techniques to optimize display areas and improve category productivity (e.g., pairing popular books with coffee or snacks for themed displays to increase basket size).

Convenience Store:

Responsible for food & beverages (including short shelf-life items), daily essentials, snacks, and other high-frequency items.

Bookstore:

Responsible for books (bestsellers, lifestyle, comics, magazines, children's books) and lifestyle merchandise (stationery, planners, gifts). Emphasis on content appeal and customer experience.

2. Supplier Development & Management

Source and develop suppliers for food, beverages, stationery, publishing houses, and distributors. Negotiate with publishers and book agents on wholesale pricing, return policies, and exclusive book deals. Evaluate supplier performance in pricing stability, delivery efficiency, and after-sales support. Maintain a stable supply chain to ensure smooth daily/weekly replenishment and reduce stock-outs.

3. Cost Control & Profit Optimization

Negotiate for better pricing, rebates, promotional support, and display allowances. Analyze gross profit structures across categories such as food, beverages, stationery, and books. Manage inventory risks, especially short shelf-life products (convenience store) and slow-moving titles (bookstore).

4. Replenishment Planning & Inventory Management

Plan daily replenishment based on sales data and inventory system updates. Set safety stock levels and replenishment cycles to reduce out-of-stock incidents. Ensure fast replenishment for high-demand items (exam supplies, bestsellers, seasonal drinks). Manage stock obsolescence and develop clearance strategies (discounts, bundle deals, thematic displays).

5. New Product Development & Market Trend Monitoring

Continuously introduce new and relevant products:

Convenience Store:

New beverage flavors, trending snacks, healthy foods, fresh daily items.

Bookstore:

Bestsellers, trending titles, learning tools, stationery, lifestyle gifts. Monitor publishing trends, social media buzz, lifestyle changes, and incorporate popular products quickly. Benchmark against competitors such as 7-Eleven, FamilyMart, Popular, Eslite, and online platforms. Collaborate with the marketing team for new product displays, seasonal themes, and promotional events. Conduct regular market visits to both traditional and modern retailers to optimize product structure.

6. Quality & Compliance Management

Ensure all food products comply with health regulations, labeling standards, and storage requirements. Monitor the quality and condition of books, stationery, and printed materials. Ensure accuracy in product labels, barcodes, and system entries.

7. Team Management

Lead and supervise procurement assistants and coordinators; assign tasks, provide training, and monitor performance. Improve procurement SOPs, including ordering, returns, and supplier reconciliation processes. Enhance team capabilities in negotiation, data analysis, and supplier communication.

8. Cross-Department Collaboration

Work closely with the operations team to resolve stock-out issues and address store needs. Coordinate with the warehouse team to improve receiving, sorting, and delivery efficiency. Collaborate with marketing and merchandising teams on promotional campaigns, themed displays, and bookstore curation. Work with finance to verify supplier invoices, pricing accuracy, and cost structures.

9. Data Analysis & Reporting

Monitor category performance for both convenience store and bookstore segments, analyzing sales, gross profit, sell-through, turnover rate, productivity, and average basket size. Prepare regular reports including bestseller analysis, slow-moving reports, and price comparison summaries. Produce monthly procurement reports, seasonal product reviews, and supplier performance evaluations.

Requirements

Diploma or Degree in Supply Chain, Business Administration, Marketing, Retail Management, Logistics, or related fields. Minimum 3-5 years of experience in retail procurement, preferably in convenience stores, bookstores, supermarkets, FMCG, stationery, or lifestyle merchandise. Strong understanding of food, beverage, stationery, publishing, and lifestyle categories. Good analytical skills and proficiency in spreadsheets and data tools. Strong negotiation, communication, and supplier management skills. Proactive, detail-oriented, and strong problem-solving abilities. Market-sensitive with good awareness of popular products and consumer trends. Willing to travel for supplier visits and trade exhibitions. Required to visit retail stores frequently during early stage for operational understanding.

Working Hours

5-day work per week: 9:00 AM - 6:00 PM

Why Choose Us

?

Join us and become part of a multinational corporation, working alongside a professional team from diverse countries, backgrounds, and cultures. Our business enjoys steady growth, offering a long-term, sustainable career environment. We value our employees and believe a strong corporate culture is central to success. Therefore, we provide comprehensive benefits, clear career advancement paths, and a comfortable work atmosphere for every team member.

Company Benefits

- Competitive salary +

performance-based commission

- Annual leave, sick leave, EPF/SOCSO

- Monthly performance bonuses/team bonuses

- Employee shopping discounts

- Training and career development opportunities

- Comfortable office environment and team culture

Job Type: Full-time

Pay: RM6,500.00 - RM8,000.00 per month

Benefits:

Additional leave Cell phone reimbursement Dental insurance Flexible schedule Free parking Health insurance Maternity leave Parental leave Professional development
Language:

Chinese (Preferred) English (Preferred)
Willingness to travel:

100% (Preferred)
Work Location: In person