Job Description

We are seeking a detail-oriented and organized Sales Admin to manage administrative tasks and ensure accurate invoicing processes. The ideal candidate will be responsible for handling day-to-day office operations, preparing invoices, managing payments, and ensuring proper record-keeping

Invoicing & Billing:

Prepare and issue invoices accurately and timely to customers/clients. Verify billing information, customer orders, and payment terms. Handle credit notes, refunds, and invoice adjustments as necessary. Reconcile discrepancies between invoices and customer records.

Administrative Tasks:

Maintain and update company records, files, and databases. Answer phone calls, emails, and inquiries from customers or suppliers. Handle office correspondence, documentation, and scheduling meetings. Monitor and order office supplies to ensure smooth operations. Assist in the preparation of reports, presentations, and spreadsheets.

Financial Coordination:

Support the finance team by entering data and generating simple reports. Coordinate with vendors and customers regarding payment status and issues.

Other Duties:

Collaborate with other departments to ensure smooth workflow. Perform other related duties as required.

Requirements:

Education:

Minimum SPM / Business Administration, or related fields.

Experience:

At least 1-2 years of experience in invoicing, billing, or administrative roles.

Skills:

Proficiency in Microsoft Office (Word, Excel) and accounting software UBS. Strong attention to detail and accuracy. Excellent time management and organizational skills. Good communication skills, both written and verbal.

Personal Attributes:

Ability to work independently and as part of a team. Problem-solving attitude and willingness to learn. Customer-focused mindset.
Job Type: Full-time

Pay: RM2,300.00 - RM2,600.00 per month

Benefits:

Free parking
Work Location: In person