Job Description

Job Responsibility Administrative Tasks Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and handling correspondence efficiently. Establish and maintain orderly filing systems, both physical and digital, ensuring easy document retrieval. Assist in the preparation and refinement of internal and external communications, demonstrating keen attention to detail. Sales Coordination Collaborate in preparing quotes, proposals, and contracts for clients, ensuring accuracy and adherence to organizational standards. Execute sales invoicing processes meticulously, ensuring timely and accurate transactions. Manage and update customer databases, verifying data accuracy and completeness to uphold client satisfaction. Oversee progress claim submissions, facilitate variation order preparation, and review payment certificates meticulously to streamline financial processes. Proactively follow up on outstanding payments from clients, maintaining robust communication channels to resolve issues promptly. Communication Serve as a pivotal point of contact between the team and clients, addressing inquiries and furnishing information to stakeholders as needed. Coordinate and schedule team meetings, optimizing time allocation and resource utilization for enhanced productivity. Accurately record and disseminate meeting minutes, ensuring comprehensive documentation of discussions and action items. Data Management Contribute to the collection, analysis, and presentation of sales-related data to support decision-making processes. Generate insightful reports to track sales performance and key metrics, facilitating strategic planning initiatives. Uphold data integrity and confidentiality through meticulous maintenance of records and databases, adhering to best practices and organizational policies. Job Requirements Education: Minimum Diploma in Business Administration, Secretarial Studies, or related fields. A degree in any related discipline with a CGPA of 3.00 or above is also acceptable. Experience: Candidates should have at least 2-3 years of experience in an office setting, preferably in administrative or secretarial roles. Familiarity with data entry and retrieval using computer software programs is essential. Experience in a customer service-related field is advantageous. Language Proficiency: Strong command of the English language is required, with the ability to write effectively and communicate clearly. Candidates must have an A for English at SPM level or equivalent. Technical Skills: Proficiency in Microsoft Office suite is necessary. Personal Attributes: Candidates should be flexible, adaptable, and proactive, with a willingness to learn and acquire new skills. Strong interpersonal skills, effective communication, attention to detail, and a sense of urgency are essential for success in this role. Work Schedule: This is a full-time position requiring availability for a 5-day work week and must be willing to work in Shah Alam. Job Benifits Competitive Salary: We offer a competitive salary to recognize your efforts. Development Opportunities: Join us for unlimited opportunities in the sales industry. Dynamic Work Environment: We provide a dynamic and friendly work environment to ensure your comfort and motivation every day. Free Lunch: Your energy is our valuable asset. Enjoy complimentary lunch at our office to recharge! Nearby Hostel: No need to worry about long commutes! We offer nearby hostel facilities, making your work journey easier and more comfortable. Don\'t miss out on this opportunity to be part of our successful team! Join us now! #JobVacancy #SalesAdminAssistant #ShahAlam

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