Job Description

• Candidate must possess at least a Diploma/Degree in business administration or any equivalent.
• Have min 3 year(s) working experience or similar role is required for this position, preferably in Automotive industry.
• Self-motivated and ability to multi-task and work independently.
• Responsible, possess good working attitude, time management skill and can meet deadlines.
• Strong interpersonal and communications skills
• Computer literate with Microsoft Office applications, especially in Excel.
• Able to work in a fast-paced environment.
• Experience in Sales Operation Admin (Automotive field) is an added advantage.

ResponsibilitiesBooking Process

• Prepare Booking Manual at SALES & PURCHASE ORDER (make sure IC/License completed)
• Open Official receipt manual and monitor Official Receipt
• Key in all payment at system (WORKSHOP PRO)
• Prepare Daily Collection Report and send to Finance Department
• Filing file customer (make sure IC/License completed)
• Follow up status loan customer from salesman
• Prepare Proforma Invoice to all confirmation purchase customers
• Prepare Insurance Quotation from system Insurance (ALLIANZ/ETIKA)
• Prepare and cross checked all bank Agreement

Inspection & Puspakom

• Discuss with sales team which bikes want inspection
• Booking online inspection/Puspakom
• Prepare original AP before inspection
• Arranging driver for arrange inspection

Process Register and Delivery

• Make sure all customer full payment before register
• Payment verified from Account team before register
• Prepare Checklist register
• Prepare Insurance Cover Note
• Prepare E-Daftar
• Compile all document for bikes registration to JPJ Runner
• Prepare Delivery Form (DO) & related document before handover to customer

Sales Invoice-Loan Disbursement

• Prepare Sales Invoice with all the completed document
• Case payment from Bank
• Update finance payment received from banks
• Issue Official receipt and update into system

Admin Matter

• Ordering stationery
• Ordering printing and office related
• Prepare and Checking attendance all staff make sure all head verified and send to HR Department
• Make sure all office clean
• Controlling Petty Cash for Registration bikes, Inspection and admin matter(Weekly)
• To check all the office equipment in good condition (PHOTOCOPY MACHINE/LAMINATINGMACHINE/WATERDISPENCER/NESCAFEMACHINE)

Stock Received & Stock Report

• Key in details customer and allocation bikes to salesman
• Monitor stock report and report to Head
• Monitor incoming stock with sales team
• Received new stock incoming and checking the physical bikes
• Key In Report and update everyday

Benefits

• Commission will be paid RM50.00 for every completed document process for each motorcycle.
• Annual Leave - 16 days
• Medical Leave - 14 days
• Medical - RM500 outpatient
• Medical insurance (after 1 year join)
• EPF
• Socso
• Annual Dinner
• Team Building
• Training

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