Job Description

:

Provides administrative support to General Manager. Ensures the implementation of division policies, standards, and procedures as they apply to the administrative functions. Types, files and upkeeps all private and confidential matters related to the department. Sets up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that enables quick retrieval; ensures all files are kept up-to-date at all times. Prepares the relevant materials for all meetings attended by division heads. Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and any other meetings. Prepares and circulates the minutes of the meetings. Answers telephone calls courteously and gives information to callers. Routes call to appropriate official and places outgoing calls. Makes copies of correspondence or other printed matters. Prepares outgoing mail. Types, takes dictation and minutes, draft letters, files and traces and composes correspondence. Monitors and maintains the proper appearance of the office area. Handles outgoing mails by courier. Makes and confirms appointments for the division heads.

Job Requirements

At least Bachelor's Degree in any field. At least 5 years' experience in executive secretarial work with multinational companies preferably in hospitality industry. Effective telephone communication skills, and above average proficiency in MS Office applications such as Word, Power point, and Excel. Above average fluency in English (written and spoken).
Job Type: Full-time

Pay: RM2,000.00 - RM2,500.00 per month

Work Location: In person